What are the responsibilities and job description for the Operations Coordinator/Administrative Assistant position at Naval Systems, Inc.?
Description: NSI requires an Operations Coordinator and Administrative Assistant for the Chief of Staff under the Deputy Assistant Secretary of the Army for Defense Exports and Cooperation (DASA DE&C).
Job Functions:
• Act as the administrative assistant for the Partner Relationship Management (PRM) Directorate within DASA DE&C. Manage calendar, official correspondence, and other administrative support as required. Prepare, review, and manage all correspondence for the PRM Directorate.
• Act as the operations coordinator for the PRM Directorate. Receive, monitor, assign, and manage all Strategy Directorate taskings in the HQDA Task Management Tracking System (TMT). Ensure all taskings assigned to the directorate are accepted and assigned to action officers in a timely manner. Follow-up on and review all taskings to ensure replies are completed and entered into TMT by the required suspense date. Close out actions upon signature of Senior Officials and make distribution.
• Assist with assembling hard-copy briefing books and presentations for directorate engagements. Provide administrative assistance as required such as making copies, collate and place briefing charts, talking points and other pertinent information into presentation books by required suspense date.
• Coordinate for and reserve meeting rooms, MS Teams meetings, and/or teleconferences. If meeting is in person, ensure all required audio-visual equipment is set up and ready.
• Assist PRM Directorate personnel with managing visitors to DASA DE&C. This includes arranging pick-up times, escorting visitors, maintaining their whereabouts when within the DASA DE&C space, and working with the DASA DE&C Protocol office.
• Maintain the PRM Directorate's SharePoint site and ensure all content and information is updated and accurate.
• Work with DASA DE&C Executive Officer on all actions involving the Strategy Directorate. Provide technical assistance and guidance to the directorate's action officers on preparation, coordination and administrative processing of actions going to the DASA and other Senior Officials. Notify action officers of upcoming suspense items requiring the Executive Officer's personal involvement/approval and ensuring all suspense's are completed in a timely manner and cleared from the tracking systems.
• Review completed actions and correspondence for proper format, grammar, completeness, and proper classification markings (CUI, Secret, etc.). Return to originator those actions requiring additional staff coordination or corrections.
Location: Arlington, VA
Education: AS or AA degree preferred.
Experience: At least 3-5 years related experience.
Required Skills: Must have good interpersonal skills, be proactive, and able to work well independently as well as a member of a larger team. Able to quickly learn new processes and adapt to new directions. Must be an expert in the MS Office Suite of applications (MS Teams, Word, Excel, PowerPoint, Access, Outlook) and SharePoint
Security Clearance: Secret Clearance is required. Must be a U.S. citizen.
Special Notes/Instructions: NSI is a privately held, small but quickly growing company with headquarters in Lexington Park, Maryland within 5 miles of the Patuxent River Naval Air Station. Established in 2004, we are now celebrating 21 years of excellence in providing quality products and services to the Department of Defense. Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, employee assistance program, tuition assistance program, 401k Plan with company match as well as a fun and enthusiastic work environment!
To Apply: NSI offers a team-oriented work environment and competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically by visiting our careers website at: https://n-s-i.us/careers/apply/.
Quality, Integrity, Teamwork, Success – that's NSI!
NSI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Job Functions:
• Act as the administrative assistant for the Partner Relationship Management (PRM) Directorate within DASA DE&C. Manage calendar, official correspondence, and other administrative support as required. Prepare, review, and manage all correspondence for the PRM Directorate.
• Act as the operations coordinator for the PRM Directorate. Receive, monitor, assign, and manage all Strategy Directorate taskings in the HQDA Task Management Tracking System (TMT). Ensure all taskings assigned to the directorate are accepted and assigned to action officers in a timely manner. Follow-up on and review all taskings to ensure replies are completed and entered into TMT by the required suspense date. Close out actions upon signature of Senior Officials and make distribution.
• Assist with assembling hard-copy briefing books and presentations for directorate engagements. Provide administrative assistance as required such as making copies, collate and place briefing charts, talking points and other pertinent information into presentation books by required suspense date.
• Coordinate for and reserve meeting rooms, MS Teams meetings, and/or teleconferences. If meeting is in person, ensure all required audio-visual equipment is set up and ready.
• Assist PRM Directorate personnel with managing visitors to DASA DE&C. This includes arranging pick-up times, escorting visitors, maintaining their whereabouts when within the DASA DE&C space, and working with the DASA DE&C Protocol office.
• Maintain the PRM Directorate's SharePoint site and ensure all content and information is updated and accurate.
• Work with DASA DE&C Executive Officer on all actions involving the Strategy Directorate. Provide technical assistance and guidance to the directorate's action officers on preparation, coordination and administrative processing of actions going to the DASA and other Senior Officials. Notify action officers of upcoming suspense items requiring the Executive Officer's personal involvement/approval and ensuring all suspense's are completed in a timely manner and cleared from the tracking systems.
• Review completed actions and correspondence for proper format, grammar, completeness, and proper classification markings (CUI, Secret, etc.). Return to originator those actions requiring additional staff coordination or corrections.
Location: Arlington, VA
Education: AS or AA degree preferred.
Experience: At least 3-5 years related experience.
Required Skills: Must have good interpersonal skills, be proactive, and able to work well independently as well as a member of a larger team. Able to quickly learn new processes and adapt to new directions. Must be an expert in the MS Office Suite of applications (MS Teams, Word, Excel, PowerPoint, Access, Outlook) and SharePoint
Security Clearance: Secret Clearance is required. Must be a U.S. citizen.
Special Notes/Instructions: NSI is a privately held, small but quickly growing company with headquarters in Lexington Park, Maryland within 5 miles of the Patuxent River Naval Air Station. Established in 2004, we are now celebrating 21 years of excellence in providing quality products and services to the Department of Defense. Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, employee assistance program, tuition assistance program, 401k Plan with company match as well as a fun and enthusiastic work environment!
To Apply: NSI offers a team-oriented work environment and competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically by visiting our careers website at: https://n-s-i.us/careers/apply/.
Quality, Integrity, Teamwork, Success – that's NSI!
NSI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
