Overview

New Hope Services (NHS) is proudly celebrating 65 years of service to Southern Indiana and our extended service area. NHS has built the capacity to provide a full continuum of human services from child and family support through ability services. Our unique expertise in developing affordable housing allows us to also partner with the communities we serve to have an even greater positive economic and community development impact.

Starting Rate: $18.00/hour Full Time employees are eligible for benefits 1st day of the month following 30 days of employment

ESSENTIAL DUTIES:

• Greet all visitors to the facility and provide courteous and professional responses to their individual business needs and/or direct the visitors to appropriate staff
• Responsible for ensuring secure entry to the building is maintained at all times
• Maintain daily attendance sheet for The Square – signing consumers in and out
• Receive and properly route all incoming calls and ensure staff receives appropriate messages
• Responsible for keeping reception area neat and organized at all times and watering plants
• Stamp, process, and distribute mail daily
• Update monthly Birthday & Anniversary announcements for HRD to post on website
• Prepare New Hire Orientation Packets
• Responsible for typing correspondence, faxing, shredding, and copying documents as needed
• Create and maintain fillable Adobe Acrobat forms for the company handbooks
• Ensure that the front office equipment is properly maintained and that necessary operating materials (toner and paper) are stocked according to need
• Order office supplies for Center and HF Offices
• Update and maintain organization’s phone list
• Submit Purchase Orders
• Responsible for Petty Cash
• Post sign out spreadsheet for vehicle fleet
• Process gas receipts and match to monthly invoice
• Create monthly vehicle schedule excel file for checkout
• Order, distribute and bill for TARC tickets
• Enter all new consumer information and keep existing consumer’s information up to date in client tracking software(s) – Ability Services
• Maintain Center and Scott County consumer rosters and demographics
• Create and submit monthly board reports
• Complete Day and Employment Services Outcomes System report – completed annually
• Process State emails

GENERAL DUTIES:

• Contribute to team effort to accomplish the Mission Statement of NHS
• Maintain highest degree of confidentiality regarding all client, personnel and financial matters of NHS
• Maintain familiarity with and review the personnel policies and procedures of New Hope Services (Employee Handbook)
• Perform other related duties as requested by Supervisor

QUALIFICATIONS:

• Computer skills with proficiency in Microsoft Word/Excel, minimum 2 years of experience
• Must be detail oriented and possess the ability to coordinate and handle multiple tasks simultaneously

• Efficient verbal, written and typing skills
• Must possess good listening skills

EDUCATION/ EXPERIENCE:

• High School Diploma or equivalent
• 2 years of clerical experience, required

• Medical
• Dental
• Vision
• STD
• LTD - company paid
• Life Insurance - company paid
• Employee Assistance Program - company paid
• Accident & Critical Illness
• 401k - annual company match (% varies)
• Paid Vacation, Paid Sick Time, Paid Personal Days, Paid Holidays
• Equal Opportunity Employer