What are the responsibilities and job description for the Accounts Payable Specialist position at New Jersey Center for Nonprofits?
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos.
Processes travel and expense reports and requests for advances; preparing checks.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records.
At times, disburses petty cash by recording entry; verifying documentation.
Receives and reviews purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
Updates internal spreadsheets, review and balance state payment spreadsheets.
May at times record AP accruals via journal entry in Quick Books.
Maintains vendor files in Quick Books.
Assist with 1099 preparation and collect W-9 information from vendors.
Processes and tracks all donations, sends donation correspondence and keeps database updated.
Prepares schedules and provides internal audit of fiscal documents.
Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries.
Assists with month-end, year-end closings as well as internal and external audits.
Orders supplies for Agency offices and residential homes and monitors inventory and usage
Performs other job-related duties and projects as assigned.
Compensation: $42,000
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos.
Processes travel and expense reports and requests for advances; preparing checks.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records.
At times, disburses petty cash by recording entry; verifying documentation.
Receives and reviews purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
Updates internal spreadsheets, review and balance state payment spreadsheets.
May at times record AP accruals via journal entry in Quick Books.
Maintains vendor files in Quick Books.
Assist with 1099 preparation and collect W-9 information from vendors.
Processes and tracks all donations, sends donation correspondence and keeps database updated.
Prepares schedules and provides internal audit of fiscal documents.
Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries.
Assists with month-end, year-end closings as well as internal and external audits.
Orders supplies for Agency offices and residential homes and monitors inventory and usage
Performs other job-related duties and projects as assigned.
Compensation: $42,000
Salary : $42,000
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