What are the responsibilities and job description for the Payroll Coordinator position at Nord Anglia Education?
Date: 10 Jan 2025
Location:
Miami, US
Job ID: 4902
School: Regional Office (Americas)
Company: Nord Anglia Education
Nord Anglia Education is the world's leading premium international schools organization. Our over 80 international schools are located in the Americas, Europe, China, South East Asia and the Middle East. Together, they educate more than 80,000 students from kindergarten through to the end of secondary education.
Although each Nord Anglia Education is unique in character and tailored to meet the needs of their specific location, all our over 14.000 employees around the world engaged in the common vision and mission.
- Our vision to shape a generation of creative and resilient global citizens that will change our world for the better.
- Our mission is to be the most forward-thinking, technology-enabled educators in the world, using our global reach and world-class teachers to create a learning experience like no other.
Most of the Nord Anglia schools benefit from our performing arts collaboration with The Juilliard School as well as our Global Campus, which offers unique global experiences for students at every age. Many of our schools will also benefit from our new approach to teaching STEAM subjects (science, technology, engineering, arts and math) through our collaboration with the Massachusetts Institute of Technology (MIT). Our goal as the leading international schools organization is to provide an education so that students can succeed academically, socially and personally.
Our schools educate students from preschool to the end of secondary education. Curricula taught in our schools include the English National Curriculum, International Baccalaureate, American Curriculum, Swiss Curriculum, French Curriculum and Shanghai National Curriculum.
Job Purpose
The ideal candidate will play a vital role in ensuring accurate, compliant, and efficient payroll processing while collaborating with HR and finance teams to address employee needs and support operational excellence.
Assist the Regional HR Ops and Compliance Manager in aligning payroll practices across the US.
REPORTING TO Regional HR Ops and Compliance Manager, US
DIRECT REPORTS N/A
OTHER KEY RELATIONSHIP Regional HR Team, School HR Teams, School Principals
Assist the Regional HR Ops and Compliance Manager in aligning payroll practices across the US.
REPORTING TO Regional HR Ops and Compliance Manager, US
DIRECT REPORTS N/A
OTHER KEY RELATIONSHIP Regional HR Team, School HR Teams, School Principals
Key Result Area Measurement of Performance
Payroll Processing
- Process bi-weekly and semi-monthly payrolls for our U.S. locations, ensuring accuracy, timeliness, and compliance with federal and state laws.
- Manage hourly and salaried employee payroll, including import uploads and processing adjustments as needed.
- Audit payroll data & preview before submission to ensure completeness and accuracy using a variety of ad-hoc analyses to identify discrepancies and address them promptly.
Measurement of Performance:
- Percentage of payrolls processed without errors or manual corrections.
- Target: 98% Accuracy
Compliance and Reporting
- Stay up to date with federal and state payroll regulations and ensure compliance across all locations.
- Support with state tax online registrations for Withholding, Unemployment and FMLA.
- Support garnishment processes and ensure compliance with withholding orders.
Measurement of Performance:
- Percentage of compliance with federal and state payroll laws.
- Target: 100% Compliance.
Benefits and Deductions
- Manage payroll deductions related to employee benefits, including 401(k) deferral contribution changes and loans.
- Prepare all the required benefit and funding files for HSA, BRI, McRedmond Fund and Ancillary plans, staying closely aligned with Benefits Specialist to ensure accuracy and reconciliation with payroll.
- Calculating the supplemental pay for employees on New York Paid Family leave program.
- Carrot fertility program, tracking of employee lifetime benefit limit and processing gross ups for taxable events as per tax regulations
- Maintain dependent care assistance program (Vivvi), tracking employer subsidies against annual program limits, including recordation of monthly subsidies and imputed income for amounts over the specified annual limits ensuring proper disclosure on form W-2, box 10
Measurement of Performance:
- Efficient and timely management of processes
- Percentage of correct deductions (e.g., 401(k), HSA) applied to payroll.
- Target: 98%
Audit and Reporting Support
- Prepare payroll data for the annual workers’ compensation audits, 401-K and DOL reporting.
- Assist with monthly and quarterly benefits funding and reconciliation processes.
- Ensure accurate reporting and reconciliation of ancillary benefits premiums.
Measurement of Performance:
- Project deliverables managed on time.
- Timeliness and accuracy of payroll data provided for workers' compensation audits and DOL reporting.
Projects and Improvements
- Participate in system enhancements, such as time-off plan updates and payroll automation projects.
- Work with HR and finance teams to streamline payroll processes and improve efficiency.
- Support with new acquisitions payroll integrations.
Measurement of Performance:
- Project deliverables managed on time.
- Reduction in payroll processing time due to implemented enhancements.
Required Skills/Abilities
Essential:
- Bachelor in related field (Business, HR, economics or related field)
- Minimum of 5 years of demonstrated solid Payroll Processing experience, preferably in a multicultural environment (and preferably experience working with a multi-state environment)
- Extensive knowledge of using and implementing payroll systems and software (Kronos, Success Factors and related systems).
- Knowledge of federal and state payroll regulations, particularly in Florida, Texas, and New York.
- Technical ability to work with multiple sources of data, drive data imports & process automation.
- Experience supporting audits and managing benefit deductions.
- Advanced Excel skills, including pivot tables and v-lookup for payroll data analysis and reporting purposes.
- High level of accuracy, confidentiality, and attention to detail.
- Strong communication skills and the ability to collaborate effectively with cross-functional teams.
Desirable:
- Experience of working in HR/Payroll in a global organization
- Experience using HRIS/ Payroll systems
- Experience in education or similar industries.
- Bilingual Spanish English
- Demonstrated experience using analytics to drive business objectives
- Experience of supporting corporate/Head Office functions
Personal Attributes
- High levels of personal integrity
- Conscientious and able to focus on completing work to a consistently high standard
- Detailed orientation and process orientation
- Flexible and positive approach to work
- Excellent organizational and time-management skills; high attention to detail
- Excellent written and verbal communication skills
- Ability to work to tight deadlines and able to prompt others to ensure deadlines are achieved
- Adaptable to working in a fast paced, ever-changing environment
- Ability to work under pressure and remain calm
- Proactive and willingness to take on multiple tasks
- Self-motivated and enthusiastic
- Team oriented and with winning mentality
- Ability to work independently
- Must be a team player, willing to help and be flexible
- Continually strive for improvement
- Ability to travel internationally up to 25% of the time.
Competencies
Collaborate with empathy
Communicate with impact
Drive growth (Senior and Executive Leaders only)
Embrace change
Make considered decisions
Other
- Will be subject to a police check or equivalent for countries lived in outside of US.
- Compliance with visa requirements for working in US.
- A commitment to safeguarding and promoting the welfare of all pupils. And the willingness to undertake appropriate child protection training when required
We are ambitious for our students, our people and our school family. We believe that:
- There is no limit to what every person can achieve.
- Creativity and challenge help us get better every day.
- Learning should be personalized.
- Unique global opportunities enhance the learning experience.
The NAE Commitment
At Nord Anglia Education, we work every day to inspire our schools, our students and our employees to be the best they can be, and we are ambitious for them all to achieve more than they thought possible in their personal, social and academic endeavors. Within our family of schools, this aspiration is underpinned by a commitment to always act with respect, integrity, openness, courage and ambition. These qualities are the foundation of how we approach our work and roles within NAE and are shared by everyone in our global family.
Promotes and embodies the EMPOWERUS Competencies:
- Collaborate with Empathy: You are a team player who shares your knowledge to help colleagues and students learn and grow. You understand the culture, background and needs of others so everybody feels welcomed, included, and accepted. You are self-aware – conscious of your impact on people and situations and adapt your behavior so that you work collaboratively with others.
- Communicate with Impact: You communicate openly, with transparency and kindness. You influence and encourage people to share their ideas. You make every effort to always understand your audiences to build trust and make a positive impact on students’ lives.
- Embrace Change: You are effective at working in changing environments and embracing change, which helps us to improve our schools. You can deal with ambiguity because you are adaptable and motivated to fulfil your responsibilities.
- Make Considered Decisions: Your decisions are made with the best interests of students, school communities, and the wider organization in mind. You act with integrity using technology when you can, to generate data and insights that support your decisions.
- Drive Growth: You are entrepreneurial and think strategically. You challenge yourself and others to deliver outstanding commercial performance, which leads to growth and exceptional student experiences.
At Nord Anglia Education we are committed to providing a world class, safe, happy environment in which children and young people can thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils where we embrace all race, abilities, religions, genders, and cultures.
All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both your country of residence/birth and any country of residence within the last 10 years.
We welcome applications from suitable qualified persons from all diverse backgrounds.
Please note, only shortlisted candidates will be contacted.
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