Executive Assistant to Head of Investor Relations

We have an opportunity for an Executive Assistant to support the Head of Investor Relations for a premier, global hedge fund in NYC. As the Executive Assistant to the Head of Investor Relations, you will be a key player in managing and streamlining executive operations. Your role will involve providing high-level administrative support, managing communication with investors, coordinating key meetings and events, and assisting with various investor relations activities.

***Qualified candidates MUST have a minimum of 5 years of experience within the ASSET MANAGEMENT industry***

Key Responsibilities:

Executive Support:

• Manage the Head of Investor Relations’ schedule, including meeting coordination, travel arrangements, and appointments.
• Prepare and review correspondence, reports, presentations, and other documentation.
• Handle incoming communications, prioritize and respond as needed, and ensure timely follow-up.

Investor Relations Coordination:

• Assist in preparing materials for investor meetings, quarterly reports, and investor presentations.
• Maintain and organize investor contact databases and track engagement metrics.
• Address investor inquiries with professionalism and accuracy.

Event Management:

• Plan and coordinate investor meetings, conferences, and related events.
• Manage logistics such as venue selection, scheduling, catering, and attendee communications.
• Create and distribute agendas, take meeting minutes, and follow up on action items.

Confidentiality and Integrity:

• Handle sensitive and confidential information with the highest level of discretion.
• Maintain confidentiality regarding all operational and investor-related matters.

Qualifications:

• Bachelor’s degree in a related field preferred.
• 5-15 years of experience as an executive assistant for investor relations executives or teams within the financial services space.
• Familiarity with investor relations and financial terminology.
• Outstanding organizational and multitasking skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with other relevant software.
• Excellent written and verbal communication skills.
• Demonstrated professionalism and a proactive, solution-oriented attitude.

Compensation:

• Base salary range of $120,000 - 140,000
• Discretionary bonus packages (10-30% on average)
• 100% of benefits paid for by the firm
• Enhanced 401K match
• Dynamic and supportive work environment.
• Opportunities for professional development and career growth.