Administrative Assistant

Position Description

Administrative Assistant

Location: NVI Office and NASA Goddard Space Flight Center (GSFC)

Summary: This is a full-time position that involves providing administrative and

clerical support for NVI at its corporate office and at the nearby Goddard

Spaceflight Center, with the time being split roughly evenly between the two. This

is a hybrid position. The employee is expected to be on site for 2-3 days/week.

The position involves working in a team environment composed of scientists and

programmers. Your immediate supervisor will be the NVI Administrator.

The work requires continual attention to detail in composing, typing and proofing

materials, establishing priorities and meeting deadlines. Must be able to work in a

fast-paced environment with demonstrated ability to juggle multiple competing

tasks and demands

Essential Duties and Responsibilities include the following.

General Duties at the NVI office include:

 Reception and telephone duties, including sorting and distributing mail,

signing for packages.

 Purchase and organization of office supplies.

 Filing documents

 Keeping track of NVI equipment.

 Assisting the Administrator in the accounts payable process.

 Assisting the Administrator in reviewing and approving expense reports.

 Some data entry into our accounting system.

 Submitting payroll information to our payroll company and making sure it is

accurate.

 Assist in researching information.

 Organizing two company outings annually.

General Duties at NASA include:

 General clerical assistance to the Administrator, NVI personnel, and NASA

civil servants as required.

 Obtaining, organizing and delivering offices supplies.

 Assist in maintaining NVI-curated email lists at NASA.

 Required to copyedit articles and papers for newsletters, reports, and

proceedings intended for publication at NASA GSFC.

 Prepares required reports for the contracts, memoranda, compose letters and

routine correspondence.

 Gathering information and submitting proposals to NASA for domestic and

international travel. This requires being knowledgeable in NASA GSFC travel

requirements.

Education and Experience:

 A bachelor’s degree is required.

 3-4 years of related experience is a plus.

Job Knowledge, Skills and Abilities:

 Must have high level of interpersonal skills to handle sensitive and

confidential situations.

 Position continually requires demonstrated poise, tact and diplomacy.

 Must be able to interact and communicate with individuals at all levels of the

organization.

 Must have a good command of the English language, oral and written.

 A professional appearance and telephone manner is essential.

 Proficiency in MS Office is a must.

 Experience with WordPress and Adobe Acrobat Pro is a plus.

Supervisory Responsibilities:

 None.

Physical Demands:

 Required to sit for long periods of time.

 Infrequent light physical effort required.

Work Environment:

 Work performed in an office environment

 Will be required to perform other duties as requested, directed or assigned.

 This is a hybrid position requiring 2 to 3 in-person days per week.

Please note this job description is not designed to cover or contain a

comprehensive listing of activities, duties or responsibilities that are required of the

employee for this job. Duties, responsibilities and activities may change at any

time with or without notice.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Are you proficient in MS Office?
• Do you have a good command of the English language, oral and written?
• Do you have experience with WordPress and/or Adobe Acrobat Pro?
• Are you good with numbers?

Education:

• Bachelor's (Required)

Experience:

• Customer service: 3 years (Preferred)

Ability to Commute:

• Greenbelt, MD 20770 (Required)

Ability to Relocate:

• Greenbelt, MD 20770: Relocate before starting work (Required)

Work Location: Hybrid remote in Greenbelt, MD 20770

Salary : $25 - $30