Office & Project Administrator

JOIN OUR TEAM!

We are proudly managed by O’Reilly Hospitality Management, LLC ("OHM")

At OHM, we are:

• A forward-thinking (and growing) company offering opportunities to engage your passions through sustainability efforts, health & wellness, community
  involvement, & philanthropic outreach efforts.
• Committed to empowering Team Members throughout all levels of leadership. Every Team Member has the opportunity to contribute in a unique way, making a real impact.
• Seeking supportive, collaborative, detailed-oriented people to join our team!

At OHM, we offer:

• 401(k) & Roth 401(k) with company match – full-time and part-time Team Members are eligible!
• Health, Dental, Vision & Life Insurance 
• Paid Time Off, including Paid Parental Leave
• Growth Potential and Career Advancement
• Hotel/Restaurant Travel Perks & Discounts!

Never wait for a paycheck again! OHM Team Members can sign up for earned wage access through DailyPay on day one!

Now Hiring: Office & Project Administrator
Location: O'Reilly Hospitality Management - Springfield, MO

Essential Responsibilities:

• Manage office supplies, equipment, and overall office upkeep to ensure a professional work environment.
• Negotiate and manage contracts related to corporate office maintenance.
• Greet, assist, and direct visitors, administering intake paperwork as necessary.
• Receive and distribute incoming calls on multi-line phone line system.
• Oversee conference room scheduling.
• Post outgoing mail as requested by staff.
• Ensure Kitchen and Coffee Areas are clean and orderly.
• Receive and distribute office mail and deliveries from various shopping and delivery agencies such as UPS and FedEx.
• Complete outgoing shipping transactions as requested by office staff; maintain shipping records for Accounts Payable.
• Receive and direct Hub building maintenance concerns, ensuring issues are addressed appropriately and in a timely manner.
• Provide administrative support for office staff in the form of data entry, technical writing, editing/revising company documents, copying, scanning, printing, filing, etc.
• Coordinate travel arrangements, meetings, and appointments for corporate executives.
• Assist in tracking and reconciling expenses related to hospitality development projects.
• Coordinate the maintenance and scheduling of the Hub company vehicles.  Maintaining appropriate paperwork and documentation of use. 
• Plan and execute office events, team-building activities, and meetings.
• Assist with special projects and provide administrative support in preparing reports, presentations, and project documentation.
• Handle sensitive company information with discretion and professionalism.
• Report to work for scheduled shift on time and in accordance with company policy. 
• Know and comply with all company policies and procedures pertaining to this position and its duties.
• Performs other related duties as required.

Skills & Abilities:

• Use problem-solving methodology for decision making and follow-up.
• Ability to manage multiple projects and meet established timelines. 
• Ability to work independently.

• Perform work that is routine and detailed.
• Compute and record large quantities of numbers without error.
• Use eyes, hands and fingers at the same time to enter figures in books and forms or to operate a calculator or personal computer.
• Excellent verbal and written communication skills.  Communicating well with a variety of community leaders and team members. 

• Promote teamwork and collaboration, building positive and strong relationships with leadership and teams.
• Able to embrace change and create an environment conducive to change.
• Ability to operate standard office equipment such as a computer, tablet, phone, copier, printer, fax machine, and postage meter.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Embrace O’Reach, Green Team, Guest Service, Team Member Satisfaction, and Safety culture.

Education & Experience:

• High school diploma. 
• Minimum of two years’ experience in an administrative role (administrative assistant, receptionist, office coordinator, etc.). 
• Or an equivalent level of education and experience.

Physical Requirements of the Position:

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Work involves sitting most of the time.

Work Conditions:

• Inside work environment. Not substantially exposed to adverse conditions.

O’Reilly Hospitality Management, LLC, is an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, genetic information, disability, protected veteran status or other protected classifications