AP/AR Clerk

OM Seating is a vibrant, warm, design-forward manufacturer of office seating. As part of OM Seating Accounting team, our AP/AR Clerk will be responsible for AP and AR related tasks, processing sales commissions/SPIFF , as well as serving as a backup for the team members as needed.

Are you a focused, driven, and roll-up-your-sleeves person who is looking to be part of a team? We want you!

Under this role you will:

• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail,
• Generate weekly aging report analysis with collection updates,
• Prepare and set up new customer accounts,
• Prepare and send monthly sales reports to sales reps,
• Prepare and file monthly/quarterly/annual sales reports to various states,
• Collaboratively work with accounting team for Month End Closing,
• Work collaboratively with other accounting staff to ensure accuracy in finances,
• Review and promptly respond to customer emails for various accounting related matters within 1 business day,
• Effectively communicate with other departments to resolve customer order issues as they arise
• Serve as back up for the rest of the accounting team on their absence, with tasks such as:
• Review, verify, adjust, and process SPIFF and sales commission monthly,
• Review, verify and process AP invoices and ensure payments are made in a timely manner,
• Process credit card payments per customer request on merchant services,
• Post customer payments by recording cash, check, and credit card transactions,
• Reconcile daily deposits between ERP and bank,
• Review customer account history and release orders,
• Maintain customer records in ERP and update as needed
• Create credit memos for authorized deductions or adjustments on a weekly basis,
• Other duties as assigned

Qualifications

• High degree of attention to detail is key!
• Strong time management and organizational skills,
• Ability to work independently and prioritize tasks,
• Proactive and critical thinking,
• Flexible and Adaptable,
• Must be reliable and extremely trustworthy,
• Ability to maintain confidential and meticulous records,
• Knowledge of basic accounting principles.

Requirements

• Associate's degree, with emphasis on accounting preferred.
• 2-3 years’ experience with accounts payable, accounts receivable or general accounting,
• Proficient Microsoft Office knowledge and skills (Excel, Outlook),
• Excellent mathematical skills,
• Excellent verbal communication skills,
• Excellent interpersonal and customer service skills,
• Strong phone skills,
• Calm and professional demeanor.

Details:

• Job Type: Full Time (40 hours a week)
• One location: Ontario, CA
• Typical workday: 8:30a to 5:00p, M-F
• Pay Rate $23.00 – $25.00 Compensation may vary commensurate with experience.

Benefits:

• Medical/Dental/Vision Insurance
• 401k
• 401k Matching
• Sick Leave
• Vacation time
• Paid Holidays