Human Resources Coordinator

Firm Overview:

This award-winning, mid-sized, Am Law 200 firm is headquartered in New York City and has 200 attorneys. The firm spans across three offices -- in addition to their headquarters in NYC, they also have offices in both Miami and Los Angeles. The three locations serve a diverse client base that spans around the globe. No matter the office or location, they are known for getting the job done right, and doing it with integrity, efficiency, and style. They offer an informal, friendly atmosphere that encourages hard work, growth, and balance and have remarkably low attrition.

Position Overview:

The HR Coordinator will provide administrative support to the HR department, assisting in recruitment, employee onboarding and offboarding, payroll processing, and other HR functions. This role requires excellent communication skills, organizational abilities, and the capacity to handle sensitive information with confidentiality.

Responsibilities:

Recruitment and Onboarding

• Assist with job postings on various platforms and the company website.
• Screen resumes and coordinate interviews with candidates.
• Prepare and send offer letters and other pre-employment documents.
• Facilitate the onboarding process, including conducting new employee orientations and ensuring all necessary paperwork is completed.
• Manage candidate background check process with Sterling.
• Conduct new hire orientation for staff, attorney and temporary employees.

Employee Records and HRIS Management

• Maintain accurate and up-to-date employee records in the HRIS system.
• Ensure compliance with company policies and legal requirements by maintaining organized files.
• Support the maintenance of HR databases and prepare reports as needed.
• Partner with ADP technical support team to troubleshoot end user issues.
• Manage ADP process set-ups, workflows, and security access permissions. Payroll Administration
• Assist with payroll processing and timekeeping, ensuring timely and accurate payroll submission.
• Manage the time and attendance process for eligible employees using ADP Workforce Now - HRIS.
• Process temporary and hourly employee semi-monthly payroll.
• Compliance and Reporting
• Help ensure compliance with employment laws and regulations.
• Prepare and submit necessary reports to governmental agencies as required.

General HR Support

• Oversee the agency temporary employee and HR invoice process.
• Provide training and development for HR initiatives and procedures.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 2 to 3 years of experience in an HR administrative role. Law firm experience preferred.
• Proficiency in HR software (HRIS) and Microsoft Office Suite.
• Strong communication, organizational, and problem-solving skills.
• Ability to handle sensitive and confidential information with discretion.
• Knowledge of HR practices and basic employment laws is a plus.

Compensation & Benefits:

• $70,000 to $80,000/year is the salary range the firm may pay for this role. The actual base salary will depend upon several factors that may include, but are not limited to, years of experience within the job, years of experience within the required industry, education, etc.
• This firm offers a comprehensive benefits package including, but not limited to, medical, dental, vision, supplemental insurance, HSA Account, Retirement Plan, and more.
• This is a hybrid role with the expectation of the Coordinator being in the office 3 days per week.