Grants Coordinator I - Community and Workforce Development

Job Description Summary

Department - Community and Workforce Development

Job Description

Job Type: Classified

Job Classification: 5539 - Grants Coordinator I

Salary Grade: 11

Pay Range

Hiring Range: $52,251 - $62,701 Annually

Full Range: $52,251 - $73,151 Annually

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

The Community and Workforce Development (CWD) Grants Coordinator I will be part of the CWD fiscal team, supporting CWD programs providing services to at least 30,000 individuals a year. Our department is funded with multiple federal, state, and local grants as well as the County general fund. Duties will include creating and monitoring budgets, receiving and reviewing invoices to ensure timely and compliant payments to community agencies, tracking and analyzing expenditures, and assisting with related outside agency program inquiries as needed.

Essential Functions

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Plans, organizes, coordinates, and administers the activities of a specialized program within Pima County;
• Assists the Program Manager or department director in developing and establishing program goals and objectives;
• Evaluates program effectiveness and measures/reports on program success;
• Supervises, trains, and evaluates staff, determines work assignments and priorities, and participates in personnel selection;
• Monitors program-specific legislation and ensures program compliance with applicable regulations;
• Performs public relations activities as a program representative, makes program-related presentations to the public, prepares, and presents news releases and other media materials and participates in the development of community awareness programs;
• Coordinates the development of training and informational materials to promote public understanding of program activities, services, and requirements;
• Establishes and maintains liaison relationships and coordinates program activities with other departments, public and private agencies, organizations, and groups;
• Conducts meetings to resolve problems, address issues, discuss program goals and objectives and disseminate information;
• Monitors grants, program contracts and/or contractor performance;
• Participates in the development of the program budget and supervises the monitoring and administration of program funds;
• Conducts program-related studies and prepares written reports and recommendations;
• Prepares routine and special program status reports for federal, state and county agencies;
• Analyzes data and prepares program activity reports and statistical materials for management review;
• May access or maintain specialized databases containing program-specific information to record activity or generate reports;
• May write and submit grant applications and prepare/review proposals.
  
  

Minimum Qualifications

Bachelor's degree from an accredited college or university with a major in a program-related field as defined by the appointing authority at the time of recruitment AND three years of experience coordinating, monitoring, and/or administering program activities or providing professional level administrative support for a program or specialized work unit.

(Relevant professional level experience and/or education from an accredited college or university may be substituted.)

Or

Four years of experience with Pima County in a professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum one (1) year of experience preparing and developing budgets and/or contracts.
• Minimum one (1) year of experience in developing and producing financial reports using Excel.
• Minimum one (1) year of experience working with nonprofit organizations.
• Minimum one (1) year of experience in accounting.
• Minimum one (1) year of experience using Workday or another enterprise accounting system.
  
  

Selection Procedure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or prior to completion of an initial or promotional probation period. Failure to obtain/maintain the required certifications/licenses shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.