Accounts Payable Coordinator

Objective

We are seeking a highly skilled and detail-oriented Accounts Payable Specialist to join our finance team. The Accounts Payable Specialist is responsible for managing all aspects of the accounts payable process, ensuring accurate and timely payment of invoices and expenses. You will play a critical role in maintaining strong vendor relationships and ensuring compliance with financial policies and procedures.

Essential Functions include the following. Other duties may be assigned.

• Invoice Processing: Receive, review, and process vendor invoices accurately and efficiently, ensuring adherence to company policies and procedures. Verify invoice details, match with purchase orders or contracts, and ensure proper coding and approval for payment.
• Expense Reporting: Process employee expense reports, ensuring compliance with company policies. Verify expense details, review supporting documentation, and ensure timely reimbursement to employees.
• Payment Processing: Prepare and execute timely payments to vendors, including checks, ACH transfers, and wire transfers. Maintain accurate records of payments made and reconcile accounts payable transactions.
• Review invoices for proper sales and use tax treatment and keeping record of all transactions.
• Financial Data Management: Maintain accurate and up-to-date records of accounts payable transactions, including invoices, payments, and vendor information. Ensure proper filing and documentation for audit and reporting purposes. Maintain vendor master records, including W-9s and certificates of insurance
• Reconcile accounts payable related general ledger accounts
• Maintain monthly tracking of tariffs, freight, and third-party installations
• Month-end Close: Support the month-end close process by preparing accounts payable reports, reconciling accounts, and providing accurate financial data to the accounting team. Assist in the preparation of financial statements and other reports as required.

Supervisory Responsibility
This position has no direct supervisory responsibilities.

Position Type/Expected Hours of Work
This is a full-time position. Hours of work are expected to coincide with the Company’s normal business hours, Monday-Friday with hybrid schedule available.

Required Education and Experience to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Minimum 3-5 years accounting experience preferred; or bachelor's degree in accounting, finance, or a related field (preferred)
• Proven 10 years of experience as an Accounts Payable Specialist or in a similar role is preferred.
• Computer proficient to include Microsoft Office products.
• Excellent communication skills, both verbal and written.
• High attention to detail. Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills.
• Ability to prioritize and multi-task with efficiency.
• Ability to work independently as well as in a team atmosphere.
• Knowledge of relevant laws, regulations, and best practices related to accounts payable.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Travel
No travel is expected for this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

No unusual physical demands. Predominantly sitting, some pushing, pulling, stooping, kneeling, typing, crouching, and lifting. Requires the ability to lift up to 25 pounds.

Typical office environment.

Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position.