What are the responsibilities and job description for the Executive Administrative Assistant (FT) position at Red Carrot?
Red Carrot is seeking an Executive Administrative Assistant to join a team to support our federal government client. This assistant must be capable of providing all-encompassing administrative support and managing day-to-day administrative affairs efficiently. You will be required to be in the office a minimum of two days a week. Pay: $25-27 per hour
Responsibilities:
- Manage the day-to-day administrative affairs of the client
- Maintain client’s calendar, including scheduling daily appointments and deconflicting appointments whenever necessary
- Coordinate administrative tasks, and oversee designated administrative operations
- Accurately enter information into databases/tracking systems
- Verifying the availability of inhouse and external participants for planned meetings
- Send out reminders of scheduled meetings
- Reschedule or cancel meetings in a timeous manner and noting the reason for cancelation
- Manage and confirm travel bookings and arrangements
- Keep stakeholders informed of project timelines and associated deadlines
- Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets
- Prepare agendas, presentation materials, meeting requests, and meeting minutes
- Answer and screen incoming calls and direct calls to the appropriate person
- Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills
- Compile input for and draft/organize a variety of reports
- Maintain stakeholder email and distribution lists
- Ensure effective document management
- Maintain templates and resources for operations
- Fully coordinate interviews, meetings, panels, etc. maintaining effective communication with the appropriate staff and with external stakeholders
- Establish and maintain effective and appropriate working relationships
Qualifications:
- Bachelor’s degree or equivalent experience
- 2 years of experience as an Administrative Assistant
- Communicate clearly and effectively to all stakeholders with a high degree of professionalism, diplomacy, and tact
- Experience providing administrative assistance to senior leadership
- Demonstrated a high level of proficiency in MS Word, Excel, PowerPoint, and Outlook
- Display and employ strong critical thinking skills
- Demonstrate clear judgment and independent decision-making capabilities
- Work independently to complete tasks and/or work products with conceptual guidance
- Work on and prioritize multiple assignments throughout the workday
- Proactively identify assignments
- Produce work products that require minimal revision
- Effectively communicate in written and oral formats; able to respond in a timely manner to requests for information
- Demonstrate the ability to manage multiple priorities within a fast-paced environment
- Be proactive in seeking solutions to problems relating to scheduling/calendar issues and other tasks that present competing priorities
Employee Benefits:
- Top-tier medical, dental, vision, and life insurance coverage
- 401(k) plan with company matching and profit-sharing
- Paid time off and Federal Holidays
- Tuition reimbursement for professional training
Salary : $25 - $27
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