School Office Manager

Description

Position Summary

• Plan, organize, supervise and participate in daily office functions and school “business side” responsibilities.
• As first point of contact, provide excellent customer service and public relations.
• Assist Principal and Admissions Director with administrative details, campus wide events and activities, marketing, and communicating information for the school, PTF and church.
• Exercise independent judgment, discretion and initiative with staff, parents, students and vendors.

Supervises:

• Office Staff
• School Secretary

Working Relationships

• Church Pastor / School Principal / School Assistant Principal
• Preschool Director / Director of Admissions
• Enrichment Program Director / Playground Supervisor
• Custodian / Maintenance Staff
• Church and School: Accountant / Registrar / Administrator
• Church Staff / School Teachers / Aids
• Parents / Students / Church Members
• Outside Vendors / Contractors

Essential Duties

• Exercise independent judgment, discretion and initiative always considering the whole RHL team and mission using common sense, while working closely with the Principal and Director of Admissions.
• Assist the Principal with the analysis of data, providing results, sharing suggestions and implementing project.
• IT liaison for repairs, replacements, purchases, contracts, initiatives, upgrades, and staff communications for IT security and maintenance.
• Interpret, explain, and apply rules, policies and procedures.
• Clear and concise correspondence and communication.
• Discretion in sensitive, privileged and confidential matters.
• Coordinate and prioritize office duties, functions and schedules:
  • supply purchasing, prioritizing/screening calls and visitors, payment forms, lunch vendors and app, SIS database/FACTS app/security camera/website/ campus access and visitor sign-in systems, record keeping, health room policies/ forms/procedures, disaster drill procedures/supplies, activity/event schedules, back to school processes, summer support, field trip/permission slips, volunteer management, key box, packages and mail, event hosting, PTF support, church support, payment approval, radio inventory, SOP for attendance.

Qualifications

Position Requirements

Spiritual:

• Affirms that, as part of the qualifications for this position, he/she is a Christian who knows the Lord Jesus Christ as Savior. (John 3:3, 1 Peter 1:23).

  Gives testimony that teaching and/or working with children is a calling, and that working in this Christian school is God's direction.

   

  Manifests by precept and example the highest Christian virtue and personal decorum, serving as a Christian role model (1 Timothy 4: 12)

   

  Accepts without verbal or mental reservations the Statement of Faith, the Philosophy of Education, and Mission Statement of this school and church and is committed to upholding them.

   

  Education: 

  Any combination equivalent to: College degree; Five years of management experience with public contact and team projects including professional verbal and written communication, extensive computer applications, and negotiation skills.

   

  Experience:

  Customer service job experience as the first point of contact. Experience in an educational setting is desired.

   

  PREFERRED SKILLS

  Knowledge of:

  Professional written and verbal communication; organizational techniques including record keeping and archiving; public relations; correspondence and report writing with proper written English; computer applications including Microsoft and Google; telephone etiquette; comfort providing basic first aid.

   

  Ability to:

  Perform and coordinate a wide variety of responsible clerical jobs and manage projects while using independent judgment with high frequency of interruptions; interpret, explain, and apply regulations, policies and operational procedures; maintain confidentiality and use discretion while completing duties; comply with the RHLS’s customer service standards, as outlined in the Employee Handbook.

Core Skills:

Faith: exhibits Christian living / Christian role model

Personality: calm, thoughtful, gracious, common sense, logical and intelligent

Communication: excellent written and spoken skills -kind, with the ability to be firm

Customer service: professional, kind, generous, caring, empathetic

Growth: personal professional development

• Computer: Google Suite, Microsoft 365, Creative Cloud, Canva and ability to learn new systems and apps quickly

Salary : $68,640