Sales Administrative Assistant

Core Responsibilities

 Perform job according to standard operating procedures

 At all times provide professional hospitality to all guests and clients

 Answer telephone inquiries, accurately transfer calls to appropriate Sales/Catering

Associate, and take accurate and detailed messages

 Assist in the sales effort by qualifying and when appropriate booking the business of

pop up inquiries

 Assist the sales team in the area of telephone prospecting and outside sales

blitzes by contacting the clients from an established list developed by the sales team

 Assist sales team retrieving rooming list, deposits and banquet guarantees when needed

 Create banquet room door signs for groups in meeting rooms as well as

maintain the reader board in the lobby with all group functions

 Order office supplies for sales office as directed by DOS

 Prepare sales kits for sales team

 Complete Sales Proposals, Contracts, BEOs and Banquet Checks

 Make copies of room contacts, group resumes and rooming lists, BEO’s, daily

reports and client evaluation forms and other items as required; distribute to

the appropriate departments

 Maintain office filing system

 Efficiently sort and distribute mail for the hotel

 Assist sales and catering associates as needed