Accounts Payable/Payroll Specialist

A manufacturing company in Muskegon is seeking a detail-oriented and experienced Accounts Payable/Payroll Specialist to join their team. The ideal candidate will play an integral role in managing financial operations by ensuring timely and accurate processing of accounts payable and payroll. This position requires at least 2 years of relevant experience in accounts payable and/or payroll functions.

Key Responsibilities:

Accounts Payable:

• Process and maintain records of vendor invoices and payments accurately and on time.
• Verify and match invoices to purchase orders and resolve discrepancies.
• Issue payment via checks, electronic transfers, or other payment methods.
• Reconcile accounts payable records to the general ledger.
• Develop and maintain relationships with vendors to address inquiries or issues.

Payroll:

• Process bi-weekly or monthly payroll for employees while ensuring proper compliance with state and federal regulations.
• Maintain employee records, including timekeeping, tax forms (e.g., W-4), and deductions.
• Investigate and resolve payroll discrepancies, such as overpayments or missing hours.
• Prepare and balance payroll reports, including 401(k), garnishments, and tax filings.
• Stay updated on changing payroll laws to maintain compliance.

General Accounting Support:

• Perform reconciliations and assist in month-end or year-end closing processes.
• Generate ad-hoc financial reports as requested to support management.
• Assist in ensuring compliance with internal controls and financial policies.

Qualifications and Skills:

Required Experience:

• Minimum 2 years of experience in accounts payable and/or payroll roles.
• Previous experience in a manufacturing or related industry is preferred.

Technical Skills:

• Proficiency in accounting software and payroll processing systems (such as QuickBooks, ADP, or others).
• Advanced knowledge of Microsoft Excel, including the use of formulas, tables, and pivot tables.

Key Competencies:

• Strong attention to detail and accuracy in record keeping.
• Excellent problem-solving skills for handling financial discrepancies.
• Good communication skills for successful interaction with both internal teams and external stakeholders.
• Strong organizational skills and ability to multitask in a fast-paced environment.

Apply now!