What are the responsibilities and job description for the Office Manager/Bookkeeper position at Robin M. Yevak, Certified Public Accountants?
We are an accounting and business-consulting firm providing Client Centric Solutions in financial reporting and tax planning, as well as compliance and operational consulting services in Hazle Township, Luzerne County, Pennsylvania. We are seeking an administrative assistant who will support a diverse range of administrative needs.
Responsibilities:
Office Management:
Lead office management functions, including space allocation, maintenance, and procurement of office supplies.
Develop and implement office policies and procedures to ensure efficiency and compliance with regulatory standards.
Client-Facing Responsibilities:
Serve as a point of contact for client inquiries, scheduling appointments, and managing client relationships.
Ensure exceptional client service by addressing client needs promptly and professionally and maintaining positive client relationships.
Deadline Management:
Coordinate and prioritize tasks for workflow as well as flow of data for tight deadlines in a deadline-driven environment.
Monitor project timelines and deliverables, providing support and assistance as needed to ensure timely completion.
Payroll Administration:
Manage and process payroll taxes and secure deadlines for tax payments are met, manage and prepare payroll tax quarterly filings.
Maintain accurate payroll records and resolve any payroll-related issues or discrepancies with taxing authorities promptly.
Bookkeeping and Financial Management:
Oversee the collection of accounting data as is necessary for staff to function timely. Assist with bookkeeping tasks to keep client files up to date.
Assist with financial reporting, including processing financial statements and tax returns.
Qualifications:
Bachelor's degree in Business Administration, helpful, Accounting, or related field.
Minimum of 3-5 years of relevant experience in office management, payroll administration, bookkeeping, or related roles.
Strong understanding of payroll processes, tax regulations, and accounting principles, helpful.
Proficiency in accounting software (e.g., QuickBooks, Tax software) and payroll processing systems and MS Office.
Excellent organizational skills with a keen attention to detail and the ability to prioritize tasks effectively.
Exceptional communication and interpersonal skills, with the ability to interact professionally with clients, team members, and external stakeholders.
Proven ability to work well under pressure and meet tight deadlines in a fast-paced environment.
Previous experience in a client-facing role is highly desirable.
Years of Experience:
Minimum of 3-5 years of relevant experience in office management, payroll administration, bookkeeping, or related roles.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Customer Service: 2 years (Preferred)
- Administrative Assistant: 2 years (Preferred)
- QuickBooks: 1 year (Preferred)
License/Certification:
- Driver's License (Preferred)
Security clearance:
- Confidential (Preferred)
Shift availability:
- Day Shift (Preferred)
Work Location: In person