What are the responsibilities and job description for the Program/Event Coordinator position at Rochester Institute of Technology?
Job Summary
Works confidentially in the NTID Office of the President and Associate Vice President for NTID Administration. Reporting to the Executive Assistant/Office Manager, the position collaborates with the Events Manager supporting NTID events as well as collaborates with the NTID Financial Coordinator, ensuring continuous operations of the NTID apartments. Partners with the NTID Finance and Budget office in support of the NRSC budget annually. Serves as a liaison for NTID on the RIT Imagine planning committee. Position is a critical role, and individual must be able to work independently in a fast-paced environment while ensuring success of important institute events.
Must be available to work events as necessary, including evenings and weekends. Events often involve trustees, board members, advisory groups. Must be adept at meeting the needs of these constituents.
Job Responsibilities
Responsible for all aspects of event operations for the NTID President's Office, including but not limited to the following:
Collaborates with the financial coordinator and Independently ensures continuous operations of the NTID ten apartments. May include assessment of damage, coordinate repair, schedule maintenance, track inventory, and update apartment calendars, cleaning schedules.
Collaborates with NTID Finance and Budget Office in supporting NRSC project administration, reconciliation and reporting; assists with budget and fiscal year-end responsibilities.
Responsible for procuring facilities and coordination of institute programs including STP, SVP, EYF, STEP as well as off campus organizations seeking to use NTID facilities to include resolving space and scheduling conflicts.
Assumes responsibilities of the Executive Assistant, Financial Coordinator, and Sr. Staff Specialist in the event of their absence.
Other duties as assigned
Education/Experience
Required Qualifications
Skills
Required Minimum Education Level
Associates or Equivalent Experience
Work Location
Henrietta Campus — 100%
Shift
A
Wage Band
115H
FLSA Category
Non-exempt
Employment Category
Fulltime
Required Application Documents
Cover Letter, Curriculum Vitae or Resume
What do we believe at RIT?
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
How To Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Additional Details
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Hourly/Salary Minimum
16
Hourly/Salary Maximum
27
Works confidentially in the NTID Office of the President and Associate Vice President for NTID Administration. Reporting to the Executive Assistant/Office Manager, the position collaborates with the Events Manager supporting NTID events as well as collaborates with the NTID Financial Coordinator, ensuring continuous operations of the NTID apartments. Partners with the NTID Finance and Budget office in support of the NRSC budget annually. Serves as a liaison for NTID on the RIT Imagine planning committee. Position is a critical role, and individual must be able to work independently in a fast-paced environment while ensuring success of important institute events.
Must be available to work events as necessary, including evenings and weekends. Events often involve trustees, board members, advisory groups. Must be adept at meeting the needs of these constituents.
Job Responsibilities
Responsible for all aspects of event operations for the NTID President's Office, including but not limited to the following:
- NTID Welcome Back Luncheon, Retirement Receptions, National Advisory Group, New Faculty Breakfast, Academic Award Ceremony, Graduation, other events as needed.
Collaborates with the financial coordinator and Independently ensures continuous operations of the NTID ten apartments. May include assessment of damage, coordinate repair, schedule maintenance, track inventory, and update apartment calendars, cleaning schedules.
Collaborates with NTID Finance and Budget Office in supporting NRSC project administration, reconciliation and reporting; assists with budget and fiscal year-end responsibilities.
Responsible for procuring facilities and coordination of institute programs including STP, SVP, EYF, STEP as well as off campus organizations seeking to use NTID facilities to include resolving space and scheduling conflicts.
Assumes responsibilities of the Executive Assistant, Financial Coordinator, and Sr. Staff Specialist in the event of their absence.
Other duties as assigned
Education/Experience
Required Qualifications
- Associate's degree or equivalent experience
- Two years in an administrative position or equivalent experience
- Experience in event planning/hospitality
- Budget experience
Skills
- Strong organization skills
- Flexibility to work independently and be a member of the team
- Flexibility to work evenings and weekends as necessary to assist with events
- Ability to manage multiple projects simultaneously
- Outstanding interpersonal and customer service skills
- Excellent verbal and written communication skills
- Excellent use of Microsoft Word, Excel, Power Point and Outlook
- Ability to problem solve
- Ability to maintain confidentiality
- Reliable transportation and a valid driver’s license required
- Communication in American Sign Language or the willingness to take NTID ASL classes to learn.
Required Minimum Education Level
Associates or Equivalent Experience
Work Location
Henrietta Campus — 100%
Shift
A
Wage Band
115H
FLSA Category
Non-exempt
Employment Category
Fulltime
Required Application Documents
Cover Letter, Curriculum Vitae or Resume
What do we believe at RIT?
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
How To Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Additional Details
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Hourly/Salary Minimum
16
Hourly/Salary Maximum
27
Salary : $16 - $27
Event Coordinator
Irwin Incorporated -
East Rochester, NY
Venue and Event Coordinator
Partyman Catering -
Avon, NY
Assistant Event Coordinator
Hustle Notice Biz -
Rochester, NY
