What are the responsibilities and job description for the Executive Secretary, Office of the President position at Roosevelt University?
Executive Secretary, Office of the President
Position Title Executive Secretary, Office of the President
Category
Position Number
Posting Number
Posting Number S0001242
Location
Location Chicago
Open Date
Open Date 12 / 06 / 2024
Close Date
Open Until Filled? Yes
Job Type
Job Type Full-Time
Working Hours
Position Summary
The Executive Secretary in the Office of the President provides clerical support for staff
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members in the Office of the President, which also includes Institutional Advancement &
Accreditation, Office of the General Counsel, Special Events & Conference Services, DEI
Title IX Compliance and may occasionally assist the Chief Financial Officer. The
Executive Secretary must always exhibit professionalism, perform job duties accurately,
efficiently and independently while providing the highest level of proactive customer
service to faculty, staff, students, trustees and visitors as a representative of the Office of
the President.
This is an at-will, non-exempt, clerical position reporting directly to the Vice President,
Chief of Staff and under the supervision of the Executive Assistant to the President. As a
new hire, you will become a member of OPEIU local 391 and the hourly rate is $26.71, as
outlined in the OPEIU local 391 union contract. The work schedule for this position is Monday-Friday, 8 : 30 am – 5 : 00 pm. During certain periods, remote work is also possible upon approval from supervisor.
Title IX Contact Information : Federal Title IX policy requires that all colleges and
universities make known the contact information for the person responsible for coordinating
its efforts to comply with Title IX regulations. At Roosevelt University, the Title IX Coordinator
is Natasha Robinson. Her office is in the Auditorium Building of the Chicago campus, 430 S.
Michigan Avenue, 476B. She can be reached at (312) 281-3245 or TitlelX@roosevelt.edu.
Do not contact this email address for inquiries about your job application; if you have
questions, you may email hrquestions@roosevelt.edu
Knowledge, Skills and Abilities Required
- Supervision / Direction : Individuals at this grade level will work independently in an unstructured and unpredictable environment and may in fact be responsible for developing and maintaining the structure of the office.
- Responsibility for Others : Individuals at this grade level may oversee the efficient operation of the office and the completion of assigned work. Individuals at this grade level may train, assign and oversee the work of student workers, hourly or other clerical staff. Individuals may be responsible for the accuracy, completion & timeliness of other’s work. Individuals may process time sheets and other HR-related paperwork. While clerical employees may oversee the work of others, they may not have responsibility to hire, discipline or terminate.
- Problem Solving, Follow-up, Decision- Making and Planning : Individuals at this grade level should have the ability to assess situations, make and implement decisions, and hold others accountable. Individuals must have the ability to create both short- and longterm plans and communicate the plans to others.
- Level of Interaction & Confidentiality : Individuals at this grade level have the ability to communicate effectively and maintain confidence in very important matters. Individuals must have the ability to use diplomacy and tact to enhance work relationships.
- Equipment – Supplies & Maintenance : Individuals at this grade level will be responsible to oversee others who maintain the office equipment and supplies.
- Education and Work Experience : Individuals at this grade level must have completed a minimum of three years of college (90 credit hours) and a minimum of five years professional office experience or four years progressive experience. One-year college education may substitute for one-year office experience and vice-versa.
- Computer Skills :
Word : Fundamentals, Formatting Pages and Performing a Mail Merge, Document Collaboration, Working with Forms, Working with Templates.
Years of Experience Required
Years of Experience Required 4
Required Education
Required Education Some College
Certification / Licensure Required
None.
Minimum Qualifications
Please refer to knowledge, skills and abilities required
Preferred Qualifications
Equipment Operated
Desktop and laptop computer, phone, multi-function device (copier and printer).
Working Conditions
Normal climate-controlled office environment is provided. Job is largely sedentary, but
there is a need to move about the office and buildings frequently. Occasional bending,
stooping, lifting, pushing and / or pulling is required (typically less than 10 pounds of
weight or pressure). Regular use of desktop computer is required, calling for frequent
hand / wrist movement and repetition. Moderate level of stress.
Priority Application Instructions
Current Roosevelt OPEIU members may apply on or before Friday, December 13th for
priority consideration.
Departmental Contact Information
Essential Job Functions
Duty and Responsibility
General Support :
Percentage Of Time
Percentage Of Time 40
Duty and Responsibility
Office Operations :
Percentage Of Time
Percentage Of Time 30
Duty and Responsibility
Office of the President Special Events / Conference Services :
Percentage Of Time
Percentage Of Time 30
Posting Specific Questions
Required fields are indicated with an asterisk (
Open Ended Question)
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Salary : $27
