Accounts Payable Specialist

Compensation Type

Highgate Hotels

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate’s portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition.  Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry’s most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Overview

The Accounts Payable Specialist is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with Highgate’s policies and procedures. This position is within the Highgate Family Office where a candidate will regularly communicate directly with Senior Management and family members.

Responsibilities

 Responsibilities

• Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers.
• Comply with attendance rules and be available to work on a regular basis.
• Protects organization’s value by maintaining confidentiality.
• Ensures that invoices are received and entered into the A/P system in a timely manner, including transfers in-house.
• Investigating any variances in the system, including duplicates or missing invoices, and assisting in month end closing.
• Verifying dollar amounts and coding on all invoices received, and entering them in a timely manner.
• Reviews all invoices, expense reimbursement against purchase orders for accuracy, and complete information.
• Maintains neat and organized files of all accounts payable.
• Daily review of outstanding accounts for resolution within an outlet and as a whole.
• Assists with the vendor communication and correspondence including, but not limited to, reviewing and processing invoices, verifying vendor statements, etc.
• Pays all invoices on the approved company schedule and keeping AP Aging at current status.
• Ensures that all monthly contracts, leases, utility, and liquor invoices are paid on time and that discounts are taken.
• Month end process which includes verifying all outstanding invoices are accounted for, reconciling the AP balance, handling disputed invoices, ensuring accurate vendor data, processing payments for approved invoices, reviewing accruals for unpaid bills, and generating necessary reports to reflect the month's financial activity.
• Produce reports related to Accounts Payable as needed, including aging and month end reports.
• Prepare daily consolidated deposits of cash received by all cash handling employees.
• Maintains a working relationship with all other departments.
• Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.
• Perform other reasonable job duties as requested by supervisors.

Qualifications

Job Requirements

• High school diploma or equivalent required.
• Bachelor's degree in Accounting or an equivalent combination of education training and/or experience highly preferred.
• Two years of previous work experience in a responsible accounting position, hotel industry is preferred.
• Ability to do basic arithmetic is essential.
• Ability to sit for longer periods of time (98% of the typical work shift) while working on the computer, processing of paperwork and communicating with various customers via telephone.