Accounts Payable Specialist

Rumpke is a family owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you’ll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Accounts Payable Specialist is responsible for the processing of invoices and payments and manage expense accounts to accurately record to budget and financial reports.

Responsibilities of Position:

• Reviewing and verifying the accuracy of invoice details entered through the AP automation system, and routing invoices for approval.
• Processes, records, verifies and pays invoices and expenses for goods and services on a timely basis, and responds to vendor queries; data entry of invoices for payment.
• Maintains, analyzes and reconciles accounts payable ledger accounts.
• Manage the payable functions for assigned locations.
• Process accurate expense info, including accruals for financial close.
• Assist Managers and team in timely reporting of accurate information to the general ledger.
• Follow the AP policies for proper handling and coding of invoices to maintain general ledger expense account and inventory records, including accurate sales and use tax recording to the ledger.
• Process customer refund and rebate requests.
• Verify payment proposals after release by reviewing invoice detail for accuracy.
• Facilitate reconciliation of AP open aging.
• Ensure proper record keeping of purchases for use in tax preparation and periodic audits.
• Ensure vendor information, including employer identification numbers or social security numbers, are collected from all vendors after creation in accounting system.
• Assist accounting and purchasing team with communicating, training, and enforcing company policies amongst all company regions.
• Prepare and assist team with month-end accruals and journal entries.
• Other duties as assigned.

Skills & Abilities Needed for Position:

• Solid knowledge of Microsoft Word, Excel and Outlook.
• Strong attention to detail.
• Solid math skills.
• Excellent verbal and written communication skills.
• High level of organization and time management skills.
• Ability to work independently, multi-task, and prioritize.
• Excellent analytical skills.
• High degree of integrity and ability to maintain confidentiality.

Physical Requirements in a Regular workday:

• Rarely lifting/carrying/pushing/pulling a max of 10lbs.
• Continuously sitting/standing/walking in office environment.

Additional Working Conditions/Aspects:

• Ability to travel between offices, as required.
• Ability to work overtime, weekends and/or holidays.
• Legally eligible to work in the United States.
• Valid driver’s license (if applicable).
• Must successfully complete pre-employment testing.
• Must be able to read and speak the English language.

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke’s policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.