Office Manager/Executive Assistant

About RXMD:

RXMD serves its clients by providing public relations, investor relations, medical affairs, and marketing consultation services. Clients of RXMD consist of small and large pharmaceutical companies, both biotechnology-based and traditional chemistry-based. RXMD represents clients who are world-class innovators, providing breakthrough medications both for patients, whose lives they aspire to improve, and healthcare professionals who share this same goal.

RXMD is built on a foundation of talented, experienced Medical and Communication professionals who are passionate about achieving success for both their clients and themselves. The atmosphere is dynamic, creative, and collegial, with high standards of professionalism and integrity.

Our company is searching for an experienced, reliable, and task-oriented Office Manager.

About the Position:

Reporting directly to the Finance Director, you will play a crucial role in ensuring the smooth operation of our office. This role is 100% on-site.

Office Operations:

• Oversee day-to-day office operations, ensuring a well-organized and efficient reception area, kitchen and overall office workplace.
• Manage office supplies, equipment, and maintenance to support a productive work environment.
• Answer, screen, and direct all incoming calls.
• Take and relay messages.
• Turn on lights and televisions in the office each morning.
• Greet and assist guests arriving at the office.
• Plan weekly office events.
• Oversee facility management, including vendor management, repairs and cleaning staff.

Financial Administration:

• Assist the Finance Director in managing financial tasks, including invoicing, expense tracking, and budget management.
• Collaborate with the finance team to streamline financial processes.

Client Interaction:

• Serve as a point of contact for clients visiting the office, providing a professional and welcoming atmosphere.
• Support client meetings by coordinating logistics and ensuring a seamless experience.

Administrative Support:

• Provide administrative assistance to various teams within the company, aiding in project coordination and documentation.
• Manage calendars, schedule meetings, and handle travel arrangements.
• Provide personal administrative support to partners.
• Serve as liaison to IT provider, facilitating setup for new users and device repair/replacement.

Team Collaboration:

• Foster a positive and collaborative office culture, promoting effective communication and teamwork.
• Assist in onboarding new employees, ensuring a smooth integration into the company.
• Place team meal orders as requested.
• Organize meetings as requested.

Qualifications:

• Proven experience as an Office Manager or similar role.
• Proven ability to effectively manage budgets and expenses.
• Experience in vendor management and negotiation.
• Knowledge of HR processes and procedures.
• Excellent phone etiquette and communication skills.
• Ability to manage calendars and schedules effectively.
• Strong organizational and multitasking abilities.
• Financial acumen and experience working closely with finance teams.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency in office software and tools (MS Outlook and MS Office).
• Reliable and outgoing self-starter.

If you are a detail-oriented professional with a passion for creating a productive work environment, we invite you to apply for this exciting opportunity. Join us in shaping the future of communication in the pharmaceutical industry!

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $45,000 - $55,000