Bookkeeper

Saint Ann’s Episcopal Church Sayville - Bookkeeper Job Description

Job Title: Bookkeeper

Reports To: Priest-in-Charge

Position Status: Part Time Days (15 hrs. per week), the office is open from 9 am to 2 pm, Monday through Thursday. Potential exists to add an additional day, for a total of 20 hrs per week.

Position Pay: hourly, to be discussed upon hiring

Contact: Rev. Dr. Benjamin Brenkert, Priest-in-Charge and Lynne Robinson, Parish Administrator, office@saint-anns.org, tele. 631-589-6522.

Saint Ann’s is an Episcopal Church located in Suffolk County, in the Diocese of Long Island. Saint Ann’s has a rich history of worship, prayer and community outreach from approximately 1874. Saint Ann’s is a vibrant and growing Episcopalian Church and community. The website is www.saint-anns.org.

Overview of Position:

Saint Ann’s is seeking to hire a Bookkeeper for an immediate start. The Bookkeeper is hired by the Priest-in-Charge in concert with a recommendation from the Saint Ann’s Hiring Committee. The Bookkeeper is charged with the responsibility to maintain the Church’s financial records, including but not limited to: the general ledger, posting reports from the Diocesan payroll service, and writing checks on demand. The Bookkeeper must be familiar with QuickBooks, Excel and have the capacity to take our QuickBooks online. Knowledge of Realm and Titheley are a plus. The bookkeeper will complete all required Diocesan onboarding/security clearance, and complete mandatory training as needed to maintain employment in good standing.

Job Responsibilities and Duties:

Accounts Payable/Receivable

• Make related journal entries for weekly cash deposits.

• Monitor and maintain the cash flow.

• Process properly authorized bills for payment and maintain records.

General Accounting and Budgeting

• Assist the Church in preparing an annual budget statement.

• Keep accounts and funds current.

• Balance checking account and investment accounts.

• Assist in maintaining and revising written accounting procedures in the areas of: cash processing, general ledger, accounts payable, payroll, and fiscal oversight.

• Perform other necessary and related work as may be assigned.

Reports

• Back up Quickbook and other required bookkeeping reports, as needed or required.

• Submit to the church Treasurer for the Vestry a general ledger transaction report

monthly; provide detailed ledger entries to individual ministry teams as needed or requested.

• Prepare monthly financial statements for the Treasurer & Vestry. This will typically include a balance sheet, cash requisition, income statement, and monthly pledging trends (Realm); statements may also include financial activities related to a capital campaign or other special financial circumstances, as requested.

• Present financial records to the Treasurer to take to the Vestry monthly meeting.

• Prepare year end financial reports for the annual meeting.

• Prepare for and cooperate with those appointed to perform occasional audits of financial

Record.

As needed, Pledges and Giving

• Obtain and record pledges made during the annual stewardship drive, familiarity with software like Realm.

• Keep accurate and current records of congregation pledges and contributions.

• Enter weekly contributions to general fund, building fund, special funds, and donor

designated funds.

• Prepare and send out quarterly and annual giving reports to contributors.

• Keep confidential all financial contribution information.

Please send a Cover Letter and CV to Rev. Dr. Benjamin Brenkert, Priest-in-Charge at frbenjamin@saint-anns.org.

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ST. ANN’S EPISCOPAL CHURCH 257 MIDDLE ROAD, SAYVILLE, NY 11782

• Office (631) 589-6522 | Text Line (631) 212-2320 | WWW.SAINT-ANNS.ORG

Job Type: Part-time

Pay: $24.81 - $26.40 per hour

Expected hours: 15 per week

Ability to Commute:

• Sayville, NY 11782 (Required)

Work Location: In person

Salary : $25 - $26