Recruiting Assistant

Job Description:

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• Under direct supervision, provides interview scheduling support for multiple business areas while ensuring compliance in Lilly's recruiting efforts.
• Coordinate interview schedules and candidate site visits.
• Track and document applicants through the recruiting process in an applicant tracking system.
• Interact with applicants to answer specific questions.
• Complete schedule itinerary correspondence with applicants.
• Maintain documentation and applicant files as required by Lilly record retention guidelines.
• Answering telephones and directing requests to appropriate people.
• Utilizing software applications such as Workday, Microsoft Outlook, Microsoft Teams, Word, and Excel.
• Excellent attention to detail in editing and proofreading documents.
• Assisting with scheduling calendars.
• Serving as back-up to other administrative and operations personnel.
• Supporting operations with special projects.
• Understand and follow Good Staffing Practices.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty with excellent attention to detail, follow through and a high degree of quality. The requirements listed below are representative of the knowledge, skill, and/or ability required.  

Education and Experience:

College degree and 5-7 years interview scheduling experience. Prior customer-facing experience preferred. 

Skills:

• Excellent written and verbal communication skills
• Comprehend and interpret instructions, correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine correspondence and update tracking documentation.
• Ability to respond to common inquiries or complaints from internal and external parties, co-workers, and/or supervisor with a strong, professional customer service orientation.
• Ability to understand and carry out general instructions in standard situations. 

REASONING ABILITY:

Ability to solve problems in standard situations. Requires basic analytical skills. 

Other Skills:

• Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.)
• Familiarity with scheduling software like Workday. 
• Detail-orientated and competent follow through skills
• Ability to prioritize and multi-task
• Ability to work independently with a high level of self-management in a dynamic work environment
• Must be able to maintain confidential information and exercise discretion
• Ability to adapt to change and process improvements
• Fluent in English