Billing Clerk

Description

Position Title: Billing Clerk  

Location: West Palm Beach, FL

JOIN OUR Schumacher Family

Schumacher Auto Group of the Palm Beaches opened its doors in 1971 starting with Schumacher Buick. It has achieved its growth by building a strong commitment to its customers and the community. We have an obligation to deliver the very best experience to our customers. With a strong focus on customer service, we have grown to be one of the top brands in South Florida.  Schumacher carries a wide variety of vehicles, including Lincoln, Volkswagen, Infiniti, Volvo, Subaru, Chrysler, Dodge, Jeep, and Ram to name a few. Through this growth, we’ve never lost track of what made us successful for over 50 years: a strong focus on putting our customers and community first in everything we do.

We are looking for dedicated, motivated, and top talent. Our philosophy is to always promote from within and advance and reward hard-working individuals. We offer the best compensation in the industry here in South Florida, and excellent benefit packages for our employees. 

Why Choose Us? Here's just a few to mention…….

• Brand Icon Company in business for over “52 years."
• Comprehensive Health Benefits Program to include - Low rates for high and low deductible medical plans with United Health Care a nationwide carrier; Met Life Dental Insurance; Met Life Vision Insurance
• Free Basic Life Insurance
• Supplemental Insurance (STD/LTD, Life Insurance, Legal Consultative Services, Health Savings Account)
• Employee Assistance Program (Consulting Services, Work/Life Balance Support)
• 401K Savings and Retirement plan with company match
• Paid Time Off to include vacation time, sick time, major holidays, bereavement leave
• Family Fund, a company contribution to support employees with medical hardships
• Degrees at Work Program; earn your Bachelor’s or Master’s degree along with books for FREE at our Delray location 
• Discounts to our employees on vehicles, service, and parts
• Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests.

If you are looking to make a difference and want to join a family company that appreciates and cares for its employees by rewarding hard work and commitment, Schumacher is the place. 

Position Description:

The Billing Clerk ensures accurate and timely billing for sales and service transactions, and to manage the dealerships AR. This includes processing invoices and other billing documents accurately and efficiently, verifying the accuracy of billing information, resolving any discrepancies or errors, and communicating with customers to resolve billing -related issues or answer questions. 

ESSENTIAL JOB RESPONSIBILITIES

• Processing invoices and other billing documents accurately and efficiently
• Ensuring that all billing information is entered correctly into the accounting and dealerships software systems
• Verifying the accuracy of billing information and resolving any discrepancies
• Process the accounts receivables and ensure timely payments from customers
• Maintain organized and accurate billing records and filing systems
• Handle disputes on credit cards from customers via mail or from ROs 
• Billing deals for trade-ins and payoffs; pull commissions on warranties and products; create trade folders to get paid off; check vehicle information in Title Tec; check inventory in CDK to ensure money for RO and cost on Recap is the cost in CDK; compute commissions based on costs; book deal and post
• Process payoffs from purchases (KBB) 
• CIT (Contracts in Transit); check for payments from customers that are not immediately deposited into the bank account; review the CIT records to ensure that all payments have been properly accounted for 
• EFT (Electronic Fund Transfer); ensure payment is processed accurately and the funds are received in a timely manner; reconcile the payment with the dealership’s accounting records
• Responsible for maintaining used vehicle inventory schedule, tracking adjustments such as ROs reconciling accounts; review schedules to ensure they are accurate and up-to-date
• Ensure We-Owe Payoffs have been properly processed and that all necessary documentation has been completed; check for any balances owed on the vehicle that needs to be paid off
• Cash Clearing to ensure that all cash received has been properly recorded, deposited with no discrepancies 
• Other duties or projects as assigned by Management.

WHO ARE WE LOOKING FOR? 

• High School Diploma required and Associate’s Degree an advantage
• Preferred Education: Post-Secondary education in accounting, finance or related field
• Accounting knowledge; solid understanding of basic accounting principles and practices, including bookkeeping and financial reporting
• Experience with accounting software and spreadsheet programs like MS Excel
• Strong experience using computers; proficient in using accounting software, spreadsheets, and other tools to manage financial records and transactions 

A valid driver's license. All applicants must pass pre-employment testing to qualify for employment. Pre-Employment testing includes a successful background check and drug testing.

Schedule:

• 8-hour shift
• Day Shift

Education/Requirements:

• Bachelor’s degree 
• Microsoft Excel
• Automotive Accounting: 1 year (Preferred)

Schumacher Auto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Salary : $20