What are the responsibilities and job description for the Office Assistant position at Siempre Grocery?
Job Overview
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and managing various office tasks. This position requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Responsibilities
- Manage and organize files, ensuring all documents are accurately maintained and easily accessible.
- Oversee calendar management, scheduling appointments, and coordinating meetings for team members.
- Serve as the front desk representative, greeting visitors and handling inquiries with professionalism.
- Assist in general office management tasks, including ordering supplies and maintaining office equipment.
- Proofread documents for accuracy and clarity before distribution.
- Utilize Google Suite for document creation, data entry, and communication purposes.
- Demonstrate excellent phone etiquette while managing phone systems and responding to calls promptly.
- Support financial operations by assisting with QuickBooks for invoicing and expense tracking.
- Maintain an organized workspace to enhance productivity within the office.
Experience
- Proven experience in an administrative or office support role is preferred.
- Familiarity with file management systems and calendar management tools is essential.
- Proficiency in Google Suite applications (Docs, Sheets, Drive) is required.
- Experience with QuickBooks or similar accounting software is a plus.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills are necessary for interacting with team members and clients.
- Prior experience in front desk operations or customer service is advantageous.
If you are a proactive individual who thrives in an organized environment and enjoys supporting a dynamic team, we encourage you to apply for this Office Assistant position.
Job Type: Full-time
Pay: $9.56 - $9.95 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Day shift
Experience:
- Assistant manager: 1 year (Required)
Work Location: In person
Salary : $10 - $10
