Infrastructure Administrative Coordinator

Job Title: Infrastructure Administrative Coordinator

About Us:
Stackhouse Management is a dynamic and growing company specializing in the property management of manufactured housing communities. With a commitment to excellence and innovation, we strive to create sustainable communities and drive operational efficiency across all our business lines. Our team values collaboration, integrity, and continuous improvement, making Stackhouse Management a great place to grow your career.

Job Overview: Stackhouse Management is seeking a highly organized and detail-oriented Infrastructure Administrative Coordinator to support our operations team. This role plays a crucial part in ensuring efficient project tracking, regulatory compliance, and effective data management. The ideal candidate will have experience in administrative support, project financial tracking, and cross-team collaboration. They must also demonstrate strong problem-solving skills, attention to detail, and the ability to manage multiple priorities efficiently.

This role is based at our office in Durham, NC, and requires in-office presence at least four days per week.

Key Responsibilities:

Regulatory Compliance & Tracking:

• Monitor and track state agency notices, ensuring timely response and proper documentation.
• Manage permit expiration dates, renewals, and ensure compliance with regulatory requirements.

Data Management & Reporting:

• Maintain accountability for Metron meters and Stackhouse Management Water Signal accounts, ensuring accurate tracking and reporting.
• Input and update monthly water usage data, project updates, and expense reports into the company dashboard, ensuring data accuracy and timeliness.

Project Coordination & Documentation:

• Maintain and organize project-related documentation, ensuring files are complete, up-to-date, and accessible to key stakeholders.
• Assist in the scheduling of vendor services, ensuring alignment with project timelines and budgets.

Financial & Administrative Support:

• Assist with financial tracking, including data entry, budget monitoring, and invoice processing.
• Support project managers by maintaining records of project financials, tracking expenditures, and ensuring projects stay within financial parameters.

Collaboration & Communication:

• Work closely with internal teams and external vendors to ensure seamless coordination of project activities.
• Provide administrative support across departments as needed, ensuring operational efficiency.

Required Qualifications:

• Proven experience in administrative roles, project coordination, or a related field.
• Strong proficiency in data entry, financial tracking, and project management software.
• Knowledge of document management systems and best practices.
• Excellent organizational skills with strong attention to detail.
• Ability to work independently while collaborating effectively with multiple teams.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize work effectively.

Preferred Qualifications:

• Familiarity with Metron meters, Water Signal accounts, or similar systems.
• Experience with compliance and safety protocols in infrastructure or property management.
• Prior experience in project financials, including budgeting and expense tracking.

This position offers an exciting opportunity to contribute to the operational efficiency of Stackhouse Management. If you have a keen eye for detail and thrive in a structured, fast-paced environment, we encourage you to apply.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $55,000