What are the responsibilities and job description for the Office Administrator position at Staff Financial Group?
Office Administrator - Galleria Area
Duties include:
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Duties include:
- Assist President, HR, and other members of management with day to day administrative needs
- Obtain mail and distribute to appropriate departments
- Keep track of all supplies needed and purchase accordingly; purchases reviewed with management monthly
- Keep track of all business license renewals
- Process contractor qualification statements and assemble qualification packets
- Prepare and send FedEx packages as needed by management or employees
- Address any issues with printers and schedule maintenance as needed
- Refill postage meter with funds and ink as needed
- Schedule and facilitate any work related events (luncheons, business meetings, etc)
- Prepare workspace for all new hires; ensure equipment is fully prepared and logged in
- Complete offboarding checklist for employee exits; equipment return
- Organize and schedule weekly job updates; take meeting minutes
- Keep storage room organized and stocked
- Address any additional requests or needs from employees
- Manage conference room calendar
- Manage company vehicle insurance and add/remove drivers as needed
- Enter work order or advise property management of any issues or vehicles being left overnight
- Schedule any necessary training for employees
- Register company for any conferences as needed
- Collect information, proof, and publish company newsletter monthly
- Will be at front desk and greet people as they arrive
- Other duties as assigned
- 2-5 years of related experience is required for this position
- Efficient in the Microsoft Office suite
- Detail oriented and well-organized
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