Business Operations Specialist (PED# 69510)

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

All positions at the public education department are based in Santa Fe however some may operate through our Albuquerque office based on home address and space availability.

MISSION
EQUITY, EXCELLENCE AND RELEVANCE
The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.

VISION
ROOTED IN OUR STRENGTHS
Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.

The Administrative Services Division (ASD) is responsible for providing fiscal support and guidance to all programs and bureaus within the Department. We offer central direction to ensure consistent compliance with the initiatives of the Department as well as state and federal regulatory requirements.
Why does the job exist?

The position exists to provide high level administrative and fiscal support to the Director of Finance and the Administrative Services Director. This support includes but not be limited to: proof reading all communication prior to distribution, calendar management, drafting correspondence, taking meeting minutes, responding to calls and emails. Additionally the person may be responsible for the routing of contracts, obtaining quotes from possible vendors, creating requisitions, processing travel, processing invoices and tracking of budgets to ensure monies are spent as allocated. Responsibilities may also include assisting with the P-card and coordinating with GSD and upper management regarding building issues. Assisting the Division with scheduling interviews, evaluating applications and serving on interview panels. The person in this role may interact on a daily basis with the Executive Leadership, Division Directors, Bureau Directors, division staff, district superintendents, charter school leaders, the Governor's Office, and Legislative staff.
How does it get done?

• Administrative support to including but not limited to managing calendars, responding to correspondence (electronic, written, and phone),

answering phone calls, creating travel requests, creating packets of information, collecting information or research.

• Fiscal support including but not limited to budget reviews, creating requisitions, and payment packets and assisting the Division with scheduling interviews, evaluating applications and serving on interview panels.
• Creating supportive structures for team collaboration including establishing track records, systems for on-going notes, project management,

and ensuring communications across the directorate. Responsibilities may also include assisting with the P-card and coordinating with GSD and upper management regarding building issues.
Who are the customers?

Direct support to the Director of Finance and Operations, School Budget Director and the Administrative Services Director in order to support School districts, charter schools, legislators, vendors and the general public.
Ideal Candidate

Direct support to the Director of Finance and Operations, School Budget Director and the Administrative Services Director in order to support School districts, charter schools, legislators, vendors and the general public.
Minimum Qualification

Associate degree in Business Administration, Public Administration, or Accounting and two (2) years of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, and/or contract management. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience.
Employment Requirements

Must possess and maintain a valid New Mexico's Driver's License.
Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information

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Agency Contact Information: Antonio Ortiz Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.