What are the responsibilities and job description for the Executive Assistant position at State of South Carolina?
Job Responsibilities
Become a part of our dedicated team and help shape the future of elections in South Carolina! South Carolina Elections Commission is seeking a highly organized and professional Executive Assistant to provide comprehensive administrative support to the Executive Director and serve as the Office Manager. This dual role requires a creative and dynamic individual who can handle a variety of responsibilities with efficiency and discretion.
Position Summary
The ideal candidate will demonstrate excellent judgment across a range of scenarios and possess strong skills in written and verbal communication, administration, and organization. Maintaining a realistic balance among multiple priorities is essential. The Executive Assistant must be capable of performing well under pressure, managing a diverse array of tasks and handling confidential matters with discretion.
Minimum And Additional Requirements
A bachelor's degree in political science, public administration, business administration, public relations, communications, marketing, or similar field.
Additional Comments
The South Carolina State Election Commission is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Election Commission offers an exceptional benefits package for full time (FTE) employees:
Become a part of our dedicated team and help shape the future of elections in South Carolina! South Carolina Elections Commission is seeking a highly organized and professional Executive Assistant to provide comprehensive administrative support to the Executive Director and serve as the Office Manager. This dual role requires a creative and dynamic individual who can handle a variety of responsibilities with efficiency and discretion.
Position Summary
The ideal candidate will demonstrate excellent judgment across a range of scenarios and possess strong skills in written and verbal communication, administration, and organization. Maintaining a realistic balance among multiple priorities is essential. The Executive Assistant must be capable of performing well under pressure, managing a diverse array of tasks and handling confidential matters with discretion.
- Administrative Support:
- Provide comprehensive support services to the Executive Director to ensure outstanding communication and responsiveness.
- Manage sophisticated calendar arrangements, prioritize inquiries and requests, troubleshoot conflicts with little guidance, and make judgments and recommendations to ensure smooth day-to-day engagements.
- Support the Executive Director with internal and external communications.
- Conduct research, analysis, and compile reports on issues of priority to the Executive Director.
- Manage a high volume of requests and projects to meet the objectives of the Executive Director.
- Coordinate and facilitate communication between departments, ensuring alignment with the Executive Director’s directives.
- Provide support to other senior staff as needed.
- Office Management:
- Oversee office supplies and equipment inventory.
- Prepare and edit correspondence, presentations, reports, and memos.
- Prepare and organize meeting materials, agendas, and minutes in accordance with FOIA.
- Organize logistics for various meetings, events, and retreats for the agency and Commission.
- Serve as a liaison to the members of the State Election Commission.
- Maintain quality filing, both electronic and physical, ensuring accurate and organized records and communication systems.
- Handle sensitive information with the highest level of confidentiality and discretion.
- Additional Responsibilities:
- Support the Executive Director in strategic communications, organizational strategy, and all other special projects as assigned.
- Manage all scheduling and travel logistics for the Executive Director and other management team members.
- Assist in other administrative tasks as needed.
- Extended work hours and some travel will be required.
Minimum And Additional Requirements
A bachelor's degree in political science, public administration, business administration, public relations, communications, marketing, or similar field.
- At least five years of related work experience in an executive assistant or similar administrative role, preferably in a government or public sector environment.
- Familiarity with the functions and processes of South Carolina state government.
- Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be flexible, adapt to shifting priorities, and prioritize work.
- Ability to handle high-pressure situations with poise and efficiency.
- Excellent communication skills, both verbal and written. Demonstrated writing and analytical skills. Excellent organizational skills, commitment to accuracy, and strong attention to detail.
- Ability to access a wide range of sources and networks for information. Good judgment and ability to function independently.
- Good working knowledge of all Microsoft Office applications, Google Suite, and social media web platforms. Highly experienced in electronic communications.
- Ability to manage up.
- Ability to handle sensitive and confidential situations and documentation with diplomacy and discretion. Strong ethical standards and a commitment to public service.
Additional Comments
The South Carolina State Election Commission is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Election Commission offers an exceptional benefits package for full time (FTE) employees:
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid parental leave
- S.C. Deferred Compensation Program available ( S.C. Deferred Compensation )
- Retirement benefit choices *
- State Retirement Plan ( SCRS )
- State Optional Retirement Program ( State ORP )
- Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
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