Administrative Assistant

Introduction

The Department of Health Services (DHS), Division of Enterprise Services (DES),is recruiting to fill an Administrative Assistant for the Office of Facilities, Safety, & Risk Management.

This position will work in the office from 7:45am to 4:30pm, Monday through Friday.

As an employee of the State of Wisconsin, you'll also have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time.
• Top rated health plan options starting at $39/month for single plans and $97/month for family plans, after 2 months of state service.
• Premium pension plan with at least a 6.9% employer match in 2024. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings.
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Public Service Loan Forgiveness Program employer.
  
  

This position is headquartered in the 1 W. Wilson Street office in the heart of downtown Madison, near the State Capitol, the Madison Metro route, and the Capital City bike path.

Position Summary

Duties

In this role, you are responsible for providing administrative support to the Director of Office of Facilities, Safety, and Risk Management (OFSRM), and other managers within the OFSRM. Specific duties include:

• Answering questions and providing information via telephone, correspondence, or face to face interaction.
• Composing correspondence, ensuring the proper handling and maintaining of files of program-related data, setting up schedules, and performing any related administrative support functions necessary to the operation of the programs within OFSRM.
• Managing the 1 W Wilson e-mail box and submitting workorders as needed.
• Assisting as a backup when needed to the Division Administrator’s Office.
• Serving as an Authorized Submitter as well as the primary OFSRM Web technician working closely with the DES Communications Manager.
  
  

Salary Information

The starting pay is $21.23 per hour, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as an Operations Program Associate and is in pay schedule and range 02/11.

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Qualifications

At a minimum, you’ll need both of the following:

• Experience providing customer service to internal and external partners (e.g., responding to inquiries, explaining policies and procedures, resolving issues, etc.) by phone, email, and/or in person.
• Experience providing administrative support (e.g., preparing reports or correspondence, responding to emails, coordinating or scheduling applicant interviews, etc.) using computer software programs (e.g., Word, Excel, Adobe Acrobat, Outlook).
  
  

It’d be great if you also have at least one of the following:

• Experience working with state of Wisconsin purchase order system (STAR Finance) and Purchasing card (P-card) usage.
• Training or experience working with web programming design and methods.
  
  

For a guide on developing your resume and what should be included, click here.

How To Apply

Applying is easy! Click “Apply for Job” to start your application process. Sign into your account or click “New User” to create an account before applying for the job. Follow the steps outlined in the application process to submit your application.

Helpful Information

• Once your application is submitted, no changes are allowed. Click “Save” to allow changes to your application as needed before submitting by the deadline.
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
• Please monitor your email for communications related to this position.
• Current or former permanent, classified, state employees must complete the online application process to be considered.
• If viewing through an external site, please apply directly at Wisc.Jobs.
• For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Jennie Hocker in Human Resources at Jennifer.hocker@dhs.wisconsin.gov.
  
  

DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.

Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, click here.

You will be required to attach your current resume in a Word or PDF compatible format or enter your work experience.

Deadline to Apply

The deadline to apply is June 4th, at 11:59 pm.

Salary : $21 - $97