Cemetery Office Manager

Job Summary
Sunset Memorial Gardens, Inc. is a cemetery located in Fargo, ND. We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will possess strong administrative skills, exceptional communication abilities, and a knack for supervising the Office Assistant along with volunteers. This role requires proficiency in managing vital operations such as various sales activities, bookkeeping, and data review/entry into our cemetery management system, while maintaining an efficient office atmosphere.

Responsibilities

• Manage daily office operations, ensuring efficiency and effectiveness in all administrative tasks.
• Supervise front desk activities, including greeting visitors and handling incoming calls with professionalism and courtesy.
• Maintain phone systems, ensuring clear communication within the office and with external stakeholders.
• Organize and fulfill clerical tasks such as filing, data entry into CIMS, and document management to support overall office functionality.
• Implement organizational strategies to enhance workflow and productivity within the office.
• Communicate effectively with Board of Directors, Contractors, and Volunteers, providing guidance and support as needed.
• Ensure compliance with company policies and procedures while fostering a positive work environment.
• Accurately and efficiently enter bookkeeping activities via Quickbooks

Qualifications

• Proven experience in office management or a related administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Ability to think out-of-the-box to solution problems with unique scenarios
• Excellent verbal and written communication skills; proficient in phone etiquette.
• Familiarity with office equipment and technology, including phone systems, printers, scanners, and computer software applications such as MS Office.
• Ability to supervise staff and volunteers while promoting teamwork and collaboration.
• Detail-oriented with strong clerical skills to maintain accurate records.
• A proactive approach to problem-solving with a focus on continuous improvement.
• Prior experience with Quickbooks is a plus
• Notary Public is a plus, but not required

Due to the unique responsibilities, there will be a hands-on training period of up 5 months.

Expected working hours are Monday thru Friday, 9am to 3pm. 30hrs PTO/yr. Paid Federal Holidays, except Memorial Day is a required working day.

Job Type: Part-time

Pay: From $21.00 per hour

Expected hours: 30 per week

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Education:

• High school or equivalent (Preferred)

Experience:

• Office management: 1 year (Preferred)

Ability to Commute:

• Fargo, ND 58104 (Required)

Work Location: In person

Salary : $21