Procurement Specialist

Job Details

Description

We are seeking a highly organized and proactive Procurement Coordinator to support our procurement manager in sourcing materials, goods, and services efficiently. The ideal candidate will assist in managing supplier relationships, ensuring timely deliveries, and maintaining accurate procurement records. This role is critical to ensuring seamless operations within the procurement process and supporting organizational goals.

Key Responsibilities

Procurement Support:

• Assist in the preparation of purchase orders, bid requests, and vendor contracts.
• Coordinate and monitor procurement activities to ensure timely delivery of goods and services.
• Collaborate with internal teams to understand their procurement needs and provide solutions.
  
  

Supplier Management

• Communicate with suppliers to obtain quotations, negotiate terms, and confirm order details.
• Address and resolve supplier issues, including delays and discrepancies.
• Maintain and update a database of approved vendors and suppliers.
  
  

Documentation And Reporting

• Maintain accurate records of purchase orders, invoices, and supplier communications.
• Prepare procurement-related reports and documentation for internal use.
• Ensure compliance with company policies and procurement procedures.
  
  

Inventory Coordination

• Assist with inventory management to ensure adequate stock levels.
• Coordinate with the logistics team to track shipments and manage delivery schedules.
  
  

Cost And Quality Management

• Monitor and track procurement costs to stay within budget.
• Ensure all procured items meet the organization’s quality standards.
  
  

Qualifications And Skills

Education: Associate or bachelor’s degree in business administration, Supply Chain Management, or a related field or equivalent experience.

Experience: 1-3 years in procurement, purchasing, or a related role.

Technical Skills

• Proficiency in procurement software and Microsoft Office Suite.
• Experience with Oracle is a plus but not required.
  
  

Soft Skills

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving mindset.
  
  

Key Competencies

• Knowledge of procurement processes and best practices.
• Ability to prioritize tasks and work under tight deadlines.
• Strong negotiation skills and the ability to build vendor relationships.