What are the responsibilities and job description for the Administrative Assistant position at TARTA?
Administrative Assistant
Description:
The Administrative Assistant facilitates the efficient operation of the office by performing a variety of
clerical and administrative tasks.
Duties/Responsibilities:
- Answers and transfers phone calls, screening when necessary.
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers
for spreadsheet, word processing, database management, and other applications.
- Make copies of correspondence and other printed material.
- Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons
according to their needs.
- Learn to operate new office technologies as they are developed and implemented.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other
material.
- Handle work specific to the public para-transit environment
- Active Listening - Giving full attention to what other people are saying, taking time to understand
the points being made, asking questions as appropriate, and not interrupting at inappropriate
times.
- Reading Comprehension - Understanding written sentences and paragraphs in work related
- Time Management - Managing one's own time and the time of others.
- Writing - Communicating effectively in writing as appropriate for the needs of the audience.
- Speaking - Talking to others to convey information effectively.
- Social Perceptiveness - Being aware of others' reactions and understanding why they react as
they do.
- Computer Skills – Ability to operate spreadsheet, word processing and email programs.
- Teamwork – Ability to function within a group of co-workers and learn to work with different types
of people.
- Confidentiality – Ability to keep client and employee information confidential.
- Willingness to be helpful and work overtime as needed.
. Requirements:
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite (Word, PowerPoint, Excel).
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Salary : $32,000 - $40,500
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