What are the responsibilities and job description for the Administrative Assistant/HR Coordinator position at TechMatrix Inc?
The Administrative Assistant/HR Coordinator reports directly to the Plant Manager and is responsible for overseeing payroll processing for site, collaborating with all department leaders and Administrative Assistants to ensure accurate time entries for all associates.
In addition to payroll duties, this role serves as the primary contact for both external and internal customers, addressing associate inquiries appropriately and directing them to the relevant Centers of Excellence (COE).
This position must maintain the utmost respect for all associates and ensure the confidentiality of sensitive information.
Job Responsibilities: (Primary Duties, Roles, and/or Authorities)
1. Responsible for accurate time review in ADP for all departments and ensures the accurate and timely bi-weekly submission of the site payroll.
a. Conduct regular Administrative Assistant meetings to discuss payroll issues and ensure consistency.
b. Responsible for verifying manual time entries due to misplaced or forgotten badges and ensuring accurate daily input of this time.
c. Reviews all associate updates in Workday to ensure that schedules are accurately reflected and integrated into ADP, including new hires, transfers, and promotions.
d. Reviews all leave approvals from Sedgwick and ensures the proper allocation of PTO time as appropriate. Updates codes to accurately reflect the changes.
2. Submit miscellaneous payments.
3. Manages attendance programs and issues correspendance to ensure compliance with site and company policies.
a. Manage Perfect Attendance program.
b. Generates monthly Headcount report for Finance.
c. Runs and distributes the monthly Overtime report.
d. Updates weekly absenteeism report.
4. Assist in the preparation of special reports and special projects as required.
5. Supports New Hire Orientation training.
6. Addresses all employee inquiries and provides appropriate support.
7. Communicate effectively and promptly with peers, support teams, and management, including escalating issues when necessary.
8. Ensures confidentiality by safeguarding sensitive associate information.
9. Work overtime as required by the department. Work flexible hours based on business needs.
10 Other duties as required to support the needs of the business.
Education and Experience:
This position requires:
- High School Diploma or GED
- One year of administrative support experience required
- Prior experience in payroll and timekeeping required
- Ability to influence without authority.
- Ability to communicate with various levels of leaders throughout the organization.
- Ability to handle sensitive issues and confidential information
- Delivery effective customer service skills to all levels in the organization
- MS Office Proficiency (Word, PowerPoint, Excel)
Shift: 8 hours M- F – Requires flexibility to work with a 24/7 manufacturing environment, so must have the ability to flex as needed to support night shifts as well.
Job Type: Full-time
Pay: $21.00 - $24.00 per hour
Schedule:
- 8 hour shift
- Day shift
Work Location: In person
Salary : $21 - $24
