What are the responsibilities and job description for the Office Operations Assistant position at The Boulos Company?
Job Summary
This role is tailor-made for someone eager to delve into the world of commercial real estate brokerage. As our Office Assistant, you will spearhead various administrative, operational, and marketing projects. Over time, you'll gain insights into all the back-office operational and marketing facets of our company. From compiling monthly transaction reports and crafting email marketing campaigns to orchestrating intercompany events and screening potential hires, you will play a pivotal role in ensuring the seamless execution of our daily operations.
This is a full-time on-site role in Portland, ME.
Responsibilities
- Assist the operations team with listing tracking and activity
- Aid in documenting processes and standard operating procedures
- Coordinate with vendors
- Preparing monthly reports for Management
- Assist with organizing company events
- Answering phones
- Assist with scheduling for company resources including conference rooms
- Order office supplies
Skills
- 1-2 years of professional experience with a minimum of 1 year in an office setting.
- Self-driven with the ability to take initiative and ask the right questions.
- Proficient in Microsoft Office and meeting coordination.
- Strong organizational skills with an eye for detail.
- Excellent communication skills, both written and verbal.
- Excellent proofreading skills.
- Team player with a positive attitude and eagerness to learn.
Join us in creating an efficient and welcoming office environment where your contributions will be valued!
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Office: 1 year (Required)
- Administrative experience: 1 year (Required)
Experience:
- Microsoft Office: 1 year (Required)
- Administrative experience: 1 year (Required)
Ability to Commute:
- Portland, ME 04101 (Preferred)
Ability to Relocate:
- Portland, ME 04101: Relocate before starting work (Required)
Work Location: In person
Salary : $40,000 - $45,000