Payroll Specialist

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Payroll Specialist is responsible for receiving and maintaining information pertaining to the processing of the biweekly payroll.

OUR CULTURE: 
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

• Ensures timely processing of biweekly payroll.
• Inputs and maintains employee data in the HR/payroll system, enters employee wage changes, department/position changes, terminations, and updates employee information.
• Calculates pay incorporating overtime, deductions, bonuses etc. with assistance of HRIS.
• Address issues and questions regarding payroll from employees and supervisors.
• Prepare reports as needed for the leadership team. Including but not limited to new hires, termination reports, deduction reports, etc.
• Posts all payroll data into accounting software within four business days of the pay date.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance of biweekly payroll processing.
• Trains staff and supervisors on Paycom as needed.
• Makes contribution uploads to employee retirement, Annual Giving Campaign and health savings accounts within the transmittal deadlines, ensuring uploads balance with payroll register.
• Maintains and organizes personnel files.
• Communicates with third-parties for benefit enrollments and terminations.
• Backup Director of Employee Services for benefits management, leaves of absence, workers’ compensation, unemployment, and all other HR matters as needed.
• Enter/track all new hires, working with supervisors to ensure timely completion of required forms and trainings.
• Works closely with the departments to ensure accuracy within payroll.
• Ensure completion of pre-employment criminal background checks and drug screenings.
• Prepares and sends all unemployment paperwork within 3 business days.
• Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• Strong customer service and relationship building skills.
• Demonstrates respect of others including staff, volunteers, members and program participants.
• Excellent computer skills
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency with or the ability to quickly learn the organization’s HRIS.
• Knowledge of legislation and regulations of the field.
• Proficient in MS Office and good knowledge of relevant software and databases.
• Trustworthy with attention to confidentiality
• Willingness to learn

PREFERRED QUALIFICATIONS:

• An associate or bachelor degree in accounting, business or equivalent work experience.
• Proven experience as payroll specialist or payroll manager.
• Understanding of accounting fundamentals and payroll best practices.

WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate but can be noisy at times.

The Greater Kingsport Family YMCA provides Equal Employment Opportunity and will not discriminate against an employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, victim of domestic violence, genetic predisposition or information, military or veteran status, or any other legal recognized protected basis under federal, state, or local laws, regulations or ordinances. To the extent required by law, Greater Kingsport Family YMCA will make reasonable accommodation so that employees with qualifying disabilities can perform the essential functions of the job, unless providing such accommodation would result in an undue hardship.

Job Type: Full-time

Pay: $15.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $15