What are the responsibilities and job description for the Administrative Assistant position at The Salvation Army Central Territory?
The Administrative Assistant for The Salvation Army of Oshkosh serves as the first contact for visitors and callers. Performs general office and bookkeeping duties and provides support for all departments.
About the role:
- Greet guests and direct them to the appropriate area. Ensure that volunteers sign in and out and direct them where appropriate
- Process all incoming calls and transfer to the appropriate staff member, answer basic questions and provide information regarding services offered
- General housekeeping of reception and office areas. Restock brochures as needed.
- Ensure the building is open in a timely manner
- Provide written receipts for all donations, and distribute donated items to applicable area
- Arrange for maintenance on office equipment when needed
- Keep inventory of office supplies for all departments and order when necessary
- Work closely with Regional Accounting to process cash and checks received, code invoices, request petty cash, contact vendors on invoices, update Corps inventory, maintain grant gas cards, and other bookkeeping duties as needed.
- Enter gifts in kind for all departments
- Maintain files and create new files for social services
- Distribute agenda and maintain meeting minutes for all department
- Update forms and required documents as needed or requested for all departments
- Update online stat information for Feeding America
- Coordinate Festival food grant and emergency food distribution
- Assist with seasonal programs as needed and requested
Education: High School Diploma or equivalent
Experience: Two year's experience in a support role preferred
Certifications: Must have a Valid Wisconsin Driver's License with approval to drive from TSA's insurance carrier.
Who we are:
Our Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Our message is based on the Bible. Our ministry is motivated by the love of God. Our mission is to preach the gospel of Jesus Christ and to meet human need in His name without discrimination.
Why work for us?
The Salvation Army's brand promises to Do the Most Good® - and it's our employees that help us get there. At every level, you can have a real impact on your community through the work done inside our walls every day.
We are as impassioned about our employees as we are about our mission to help anyone in need without discrimination. Our culture reflects this quality, which makes our offices a seriously great place to work. Just walk inside our doors and you'll quickly see that our employees are proud to support programs that make a difference.
The Salvation Army recognizes that peace of mind is important to employees and their families. Because of this, we offer :
- Competitive Salary
- Flexible schedules and a casual dress environment
- Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)
- Tuition reimbursement
- Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life
- Insurance benefits: excellent health, dental, vision, life, disability
- Discounts available for pet insurance, auto insurance, and home insurance
Part-time employees with a regular work schedule of 20-29 hours per week are eligible for voluntary life benefits, prorated holiday pay and prorated paid time off.
