Events and Partnership Assistant

For over 150 years, St. Vincent de Paul – Cincinnati (SVDP) has served residents of greater Cincinnati by providing essential services and resources to those in need. The Events and Partnership Assistant plays an integral role in supporting SVDP’s engagement efforts by assisting the External Relations team with events, drives, and partnerships that fuel SVDP's mission.

Position Summary

Provides essential support in the coordination, execution, and documentation of SVDP’s events, drives, and partnerships. This role will support the Events and Drives Manager by managing the logistical and organizational details of major events and drives, while also documenting and tracking partnership activities such as sponsorships, volunteer engagement, service-learning projects, donations, and relationships developed through our board and committees.

This position calls for a proactive, execution-focused professional who is deeply committed to hands-on tasks. They are the on-the-ground executor who ensures everything runs seamlessly by taking action and delivering results.

Key Responsibilities

Events and Drives Support:

• Assist Events and Drives Manager with execution of logistics for all SVDP events and drives.
• Organize and manage event and community engagement materials, signage, displays, and promotional items.
• Assist with delivery, pick up and coordination of supplies, partners, trucks, and drive locations.
• Partner with manager to respond to inquiries and coordinate outreach to participants, attendees, sponsors, and volunteers through phone calls and email.
• Ensure event-day success by assisting with set up, tear down, registration, greeting guests, event flow, and resolving issues as they arise quickly and with enthusiasm.
• Collaborate with the Volunteer Coordinator to ensure sufficient volunteer support and that volunteers have the proper training and tools.
• Prepare, maintain and update documents such as checklists, schedules, and contact lists.
• Coordinate and oversee databases, records, and spreadsheets for participants, attendees, volunteers, and sponsors.
• Assist with marketing and promotion in collaboration with the Communications team.
• Support post-event wrap-up, including thank-you notes, follow-up communication, and debrief.
  
  

Partnership Support

• Document and track partnership activities, including sponsorships, volunteer involvement, service learning, and in-kind and monetary donations.
• Work closely with the Events and Drives Manager to maintain organized and detailed records of partnership information, relationships, and engagement.
• Support objectives of the strategic plan regarding the compilation of tracking across External Relations, Outreach Services, Volunteerism, and Service Learning departments.
• Assist with scheduling and coordinating of engagement activities, ensuring all related logistics are planned, recorded, and communicated to relevant staff.
• Prepare and organize partnership documentation, including sponsorship materials, volunteer schedules, donation records, and partnership summaries for internal reference.
• Develop partnership reports that highlight relationship status, key contributions, volunteer involvement, and opportunities for future growth.
  
  

Additional Support

• Collaborate across departments to align event and partnership needs with organizational resources and goals.
• Other duties and support for additional projects and tasks as needed.
  
  

Qualifications

• Experience: High school diploma or equivalent required; associate degree or coursework in event planning, communications, nonprofit management, or a related field preferred. Experience in an administrative, event support, or nonprofit role is a plus.
• Skills:
• Strong organizational and time management abilities, with excellent attention to detail.
• Excellent communication skills, both verbal and written, with a customer service focus.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable learning new software.
• Attributes: Highly reliable, team-oriented, and passionate about SVDP’s mission.
• Availability: Flexibility to work occasional evenings and weekends to support event needs.
• Physical Requirements: Job duties can primarily be performed from a desk using standard office equipment. Occasional requirement to lift items of 20 pounds for special events and drives.
• Positional: Driving in accordance with job duties as defined by position.
  

The Society of St. Vincent de Paul-Cincinnati District Council provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, St. Vincent de Paul complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.