Human Resources Payroll Administrator

Tono Pizzeria Cheesesteaks – Payroll/HR Administrative Coordinator

Full-time role, multiple Twin Cities locations (St. Paul, Coon Rapids, Maplewood, Woodbury, Chanhassen, Maple Grove, additional stores to open). Headquarters in St. Paul, MN.

Payroll/HR Coordinator Role: This position will perform a variety of payroll, human resources, and general office support duties

Essential/Primary responsibilities:

Payroll Administration

• Be responsible for all aspects of payroll administration for a defined group of employees, including data entry of new hires, terminations, and employee updates, such as changes to pay rates, tax statuses, and direct deposits
• Process and issue employee paychecks and statements of earnings and deductions
• Compute wages and deductions, and enter data into the Payroll System
• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies
• Compile employee time, production, and payroll data from time sheets and other record
• Process paperwork for new employees and enter employee information into the payroll system
• Verify attendance, hours worked, and pay adjustments, and post information onto designated records
• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records
• Issue and record adjustments to pay related to previous errors or retroactive increases
• Keep track of leave time, such as vacation, personal, and sick leave, for employees
• Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions
• Receive, enter, answer, and maintain (including filing) garnishments in accordance with federal and state requirements
• Conduct I-9 verifications of employment
• Keep informed about changes in tax and deduction laws that apply to the payroll process
• Balance cash and payroll accounts
• Complete, verify, and process forms and documentation for the administration of benefits such as unemployment

Human Resources Administration

• Process, verify, and maintain personnel-related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence
• Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations
• Explain company personnel policies, benefits, and procedures to employees or job applicants
• Administer employee benefits programs (on-boarding, terminations, and open enrollment)
• Administer Family Medical Leave Act (FMLA) leave requests and worker's compensation procedures
• Prepare and set up for new employee orientations in coordination with Operations Manager
• Gather personnel records from other departments or employees
• Examine employee files to answer inquiries and provide information for personnel actions
• Compile and prepare reports and documents pertaining to personnel activities
• Interview job applicants to obtain and verify information used to screen and evaluate them
• Process and review employment applications to evaluate the qualifications or eligibility of applicants
• Inform job applicants of their acceptance or rejection of employment
• Select applicants meeting specified job requirements and personnel
• Arrange for advertising or posting of job vacancies and notify eligible workers of position availability

Secondary Responsibilities:

• Attend weekly meetings with General Management and Ownership to discuss operations, logistics, and HR issues
• Execute a variety of different tasks as needed in accordance with General Management/Ownership requests and directions
• Other responsibilities provided by manager that may apply.

Skills include:

• Bilingual in Spanish – reading, writing and speaking preferred
• Observant, accurate, and able to thrive in a fast-paced environment
• Well-organized, and highly detail-oriented; ability to perform and prioritize multiple tasks seamlessly.
• Proven ability to handle confidential information and respect the privacy of employee records
• Effective written and oral communication skills with new hires and current employees
• Tech Savvy and able to learn Homebase and Toast software

Years of Experience: 2 years of previous payroll experience, Expert level Microsoft Excel, Expert Level Google Suite, 2 years of Human Resources Compliance and Administration experience.

Education: Bachelor’s 4-year degree or education and work experience equivalent

Full-time role (Salaried): 40 hours/week salaried position

Salary: $59 - 65K annually DOQ.

Benefit eligible: For health insurance option through the company

Availability: Monday – Friday; flexible schedule to be set up with supervisor