Office Manager / Financial Specialist - Human Services

This is a highly complementary role to the Director of Human Services in defining and leveraging the department's directional strategy and goals. This role mobilizes the daily administrative and financial needs of the department, monitors progress of day-to-day operations & projects, aids in the preparation of annual regulatory reports, and provides technical assistance to grant awardees and contractors.

• Assist the Department Director with the daily administrative tasks, including budgeting, financial reporting, and following accounting procedures.
• Prepare correspondence, reports, and other documents as needed.
• Maintain accurate electronic and hard-copy records
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Assist with financial tasks such as processing invoices, preparing purchase orders, maintaining expense records, and cash deposits.
• Assist in budget preparation and monitoring
• Interface with ancillary county departments to ensure accurate financial documentation and compliance with policies and procedures.
• Input and maintain data in various systems and databases, ensuring accuracy and completeness.
• Maintain confidentiality and security of sensitive information.
• Technical writing. Assist in preparing grant or contract proposals including the preparation of letters of intent; copy editing and formatting proposals; liaising with the department head for quotations formulating budgets and ensuring compliance with all funding agency requirements. Identifies and facilitates group collaboration on interdepartmental grant writing efforts.
• Grant Administration. Administer grant funding per requirements and obligations as set forth in the grant contract. Ensure proper accounting and reporting of all grant funding. Generate reports and assist in data evaluation for both inbound and outbound grant funding
• Performs other related duties as assigned.

• Confidentiality and trustworthiness a must.
• Knowledge of technical writing, math, spelling punctuation, vocabulary, filing, typing, etc.
• Works independently as well as in a team environment.
• Ability to make decisions in accordance with established policies and procedures.
• Ability to establish and maintain effective working relationships with other employees, other departments, agencies, and the public.
• Ability to follow written and verbal instructions; excellent verbal and written communication skills.
• Ability to deal with the public under conditions of stress and maintain composure and professionalism.
• Meticulous attention to detail and the ability to effectively present plans, ideas, and goals both orally and in writing.
• Must be able to use telephone, computer, fax machine, audio-visual equipment and display materials.
• Skill in the operation of personal computers and modern work processing software, e.g. Microsoft Office Suite (Word, Excel, etc.) and Enterprise Resource Planning software for bookkeeping and payment processing.
• Ability to attend occasional meetings outside of typical office hours.

• Associate degree with an emphasis in business, finance, public administration, or office management. Bachelor's degree in a related field preferred.

AND

• Four to six (4-6) years of experience related to the above duties; general office practices; and progressive office management and administrative duties including bookkeeping, budgeting, technical writing, and strategic planning. An equivalent combination of education and experience.

• Must possess a valid Utah driver's license with no DUI's/ARR's in the past five (5) years and no more than two (2) moving violations within the past 24 months.
• Project Management Professional (PMP), CPA, CMA, or related certifications preferred.

• Work is performed in a controlled environment. The noise level in the work environment is usually quiet.
• Working conditions conform to the usual indoor office environment.
• Ability to occasionally travel.
• May make site visits with contractors or grant awardees

• Hand-eye coordination is necessary to operate computers and various pieces of office equipment; Required to frequently talk and hear; sit, use hands to fingers, handle, feel or operate objects, tools or controls; and reach with hands and arms. Hand dexterity is required for computer use.
• Required to stand or walk.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Mental acuity is needed in decision making and stressful situations.
• The employee may be required to exert light physical effort, including frequent lifting of up to ten pounds and occasional lifting of up to 25 pounds.

• Thoroughness, planning and organization, neatness and accuracy.
• Learning and knowing all phases of the job; recognizing and solving routine problems; knowing the office policies, systems and services.
• Compared to other employees, maintaining a competent volume of work in addition to regular tasks, and also a competent speed of work.
• Being able to perform new duties, adjust to new situations, and control of self under pressure.
• Being resourceful; volunteering suggestions for improvement of work; being self-starting; seeking new tasks; taking responsibility.
• Making decisions; studying and considering all facts; using common sense.
• Cooperating with supervisors and peers; accepting constructive criticism; seeking self-betterment through education and other means.
• Being friendly, helpful and showing self-control.
• Being punctual in attendance.
• Being professional in dress and manner; showing good housekeeping of the general work area.

Salary : $30 - $33