Project Coordinator

Art Machine is a fully integrated advertising agency located at the heart of the entertainment industry. We produce some of the world's most recognizable key art for film, TV, gaming, and home media clients. We have built a great reputation on award-winning creative, great service, and a fun and energetic culture.

We are seeking a talented Account Coordinator with a can-do attitude to join our team. This role is an entry-level position. Candidates should demonstrate foundational organizational and communication skills and the ability to compose correspondence, liaise with internal divisions, and track project margins. This role is required to be in the office two days per week (Tuesdays and Wednesdays).

These abilities are necessary to perform this junior-level role in the following areas:

DUTIES/ASSIGNMENTS

• Open, track, and close all projects, maintaining accurate status updates throughout the lifecycle.
• Manage the intake, organization, and distribution of all client-supplied assets, ensuring they are accurately delegated to appropriate teams in alignment with project scope and deadlines.
• Monitor and manage the design team's schedules, including time off and utilization, in collaboration with the Executive Creative Director and VP of Account Services, to effectively anticipate and address project-specific resourcing needs.
• Ensure creative teams are aligned and informed so that Creative Leadership can review work-in-progress on schedule.
• Coordinate and schedule all internal and external meetings, reviews, and check-ins.
• Communicate updates and key information clearly, concisely, and with a collaborative mindset to keep the team engaged and informed.
• Ensure scope alignment and flagging potential overages to the account and creative teams.
• Assist in budget preparation and monitor project expenditures to maintain financial oversight.
• Keep thorough records of client briefs, presentations, and meeting notes to ensure accurate documentation and easy information sharing.
  
  
  

PREFERRED SKILLS/REQUIREMENTS:

• Excellent organizational and time management skills, having forethought to plan ahead.
• Strong computer skills and understanding of latest OSX operating systems; AirTable
• experience a plus.
• Meticulous, result-oriented and customer-focused with a passion for the creative process.
• Ability to communicate well both verbally and in writing with clients, vendors and internal team.
• Good analytical, problem-solving and troubleshooting skills.
• Consistent follow-through, ability to traffic communication and ensure project accuracy.
• A positive demeanor while under pressure to meet demanding deadlines.
• Takes direction and constructive feedback well and can perform assigned tasks promptly and productively.
• 1-3 years of related experience. Agency experience preferred.
  
  
  

WORKING AT TRAILER PARK GROUP:

We believe that great work is only possible with great people. We want to find people who believe in our mission, vision, and values and feel inspired to grow while they’re here.

OUR PEOPLE AND CULTURE:

We strive to create an inclusive culture that empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively. It enables us to leverage different ideas and bring creativity and innovation to everything we do. We want Trailer Park Group to be one of the most rewarding places you will ever work.

WHAT WE OFFER:

A robust benefits package, flexible time off, a 401(k) with company match, FSA & HSA options, and a wide range of exciting perks to support your lifestyle and well-being

PROFESSIONAL DEVELOPMENT:

We believe there’s always room to learn from entry-level employees to senior leaders. We offer opportunities to build new skills, develop as managers and leaders, and connect and grow through mentorship. From on-the-job learning experiences to formal development programs, our staff have various opportunities to grow throughout their career.

At Trailer Park Group, we want to improve the state of our world. We are responsible for driving equality and inclusion in our communities and workplaces. We are committed to hiring and retaining a diverse workforce. We view everyone as an individual and understand that inclusion is more than just diversity – it’s about belonging. We celebrate that everyone is unique, which makes us so good at what we do. We pride ourselves on being a company that embraces difference and represents our global clients.

We can't wait to learn more about you. Apply today!

COMPENSATION & BENEFITS:

Please note that a potential offer for employment will be determined based on a number of factors, that may include experience, unique skills and/or other qualifications, location, performance factors (current employees), and a variety of business and budgetary considerations.

In addition to base salary, we also offer a comprehensive benefits package to support the physical and emotional wellness of our employees. This includes unaccrued time off, sick time, paid company holidays, medical/dental/vision insurance, life insurance, disability insurance, maternity/paternity benefits, 401(k) for regular full-time employees, and other perks. Certain roles may also be eligible for bonus compensation.

Trailer Park Group employees have access to TPG Academy, a unique industry offering that includes a full suite of learning experiences and career development programs designed to support employee growth at all levels across the organization. At TPG, we are dedicated to supporting employees at every milestone to ensure our people thrive in their careers at TPG every step of the way

We can’t wait to meet you!

Hourly pay range for this position is below.

$23—$25 USD