Accounts Payable Administrator

Job Title: Accounts Payable Administrator
Location: Trinity Sales and Rental
Salary Range: 35K - 54K per hour Reports to and Assists: Finance and Administrative Supervisor
Department: Finance & Administration Status: Hourly; Non-Exempt

Your Job

Trinity Sales and Rental is seeking a detail-oriented Accounts Payable Administrative clerk that is motivated and willing to learn to join our Finance team. This role combines a variety of tasks including, but not limited to, Accounts Payable, Administrative, and Quality Control tasks. This role requires strong analytical skills, proficiency in data entry, Customer Service and keen attention to detail.

What You Will Do

• Assist Accountant with Accounts Payable tasks, including analyzing invoices for accuracy, processing vendor invoices for timely payments, and assisting in payment generation and processing
• Reconcile accounts payable transactions and resolve discrepancies
• Communicate with vendors to resolve invoice discrepancies or disputes
• Conduct Accounts Receivable invoice audits to verify accuracy on outgoing invoices
• Manage the credit application process, including sending applications to customers, following up with references, and recommending credit limits or acceptance
• Maintain and track Certificates of Insurance (COIs), notifying customers of expirations and requesting updates or new COIs
• Manage customer Tax Exemption Certificates, including receiving, requesting, and updating information in the processing software
• Handle collection communications with customers and escalate accounts as needed
• Perform other administrative tasks as needed

Who You Are (Qualifications)

• Experience in Accounts Payable and/or Accounts Receivable
• Experience with Microsoft Office Suite or Office 365, including advanced Excel skills (spreadsheet creation editing, data manipulation, analysis and formula creation) with the ability to quickly learn and adapt to new software
• Strong interpersonal and customer service skills
• Analytical mindset with problem-solving abilities
• Reliable and supportive team member
• High school diploma required

What Will Put You Ahead

• Accounting experience or background
• Experience with Dext and (QBO)
• Knowledge of or experience in the rental equipment industry
• Knowledge of or experience with Retailer Tax Laws
• Experience with Collections

Who We Are

Trinity Sales & Rental is more than a rental equipment provider; we are a lasting partner who brings the best rental experience in the industry to job sites.

Why You

This role offers an opportunity to be a key player in a fast-growing, customer-focused business—ideal for someone who can confidently step into this role with a leadership mindset.

Job Type: Full-time

Pay: $18.00 - $26.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday
• Overtime
• Weekends as needed

Application Question(s):

• Are you proficient in Microsoft Suite i.e.. Word, Excel and Outlook?

Education:

• High school or equivalent (Required)

Ability to Commute:

• Wichita, KS 67213 (Required)

Ability to Relocate:

• Wichita, KS 67213: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $26