Administrative Assistant

Purpose of the Role:

The duties of the Administrative Assistant is to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Key Accountabilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience

Skills & Experience:

• Degree in related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others

Additional Information:

• Work Location: Balcones 225 South 11th Street Waco, TX, 76701, US
• Shift type: Day shift, 8 hours per day and 40 hours per week
• Role Type: 100% Onsite
• Years of required experience: 3-5 years
• Travel: No
• Education: experience in lieu of education
• Interview: 1 round Zoom interview