Executive Administrative Assistant

• Experience multi-tasking with demanding timeframes, working on multiple projects simultaneously; ability to review and prioritize workload and adjust as needed.
• Experience scheduling complex meetings, to include coordinating of schedules, planning location and catering, use of MS Teams/WebEx/Zoom, and alternatives.
• Excellent writing and editing skills, with appropriate tone and manner relative to the target audience, and of the highest quality, oftentimes with time constraints.
• Relevant experience with organizational-specific and other computer software programs, including Word, PowerPoint, Excel, Adobe, SharePoint, Lawson, AggieTravel and Visio. Experience creating SharePoint sites, professional presentations, data summaries, graphs, and organizational charts.
• Advanced analytical and problem-solving skills to effectively define and address daily challenges and deliver assignments in a high pressure and constantly changing executive level environment.
• Experience defining and combining data from various databases and information sources to use in creating documents, presentations, and analyses.
• Experience effectively collaborating and partnering with a wide variety of staff and competencies.
• Experience researching and implementing new solutions for organizational use, including research, scoping, troubleshooting.
• Experience providing administrative and analytical support to management staff.
• Knowledge and understanding of project management and policy analysis processes and tools.
• Proficient in using online search tools

• A college degree in Business Administration, Health Informatics, Computer Information systems, or equivalent education and experience is preferred.
• Experience in Finance, Accounting and/or Management
• Advanced experience with MS Outlook, Teams, Excel, Word, and PowerPoint

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.