What are the responsibilities and job description for the Event Coordinator position at UG2?
Job Responsibilities:
- Supporting and maintaining training rooms, conference rooms, and additional spaces (lobbies, common spaces, lounges, etc.).
- Managing event calendar for the site (approvals and calendar ownership)
- Direct contact with customer about event style (set up, headcount, additional vendors, etc.).
- Support includes:
- Helping set up the spaces to customer requirements (setup chairs, tables, power strips, equipment, reset room to specifications, removing excess chairs and resetting tables).
- Supporting the cleaning of the rooms to ready space before and after use (vacuuming, emptying trash, straightening).
- Assisting customers during longer events to change trash and tidy up when able.
- Assisting catering in setting up and tearing down catering tables both inside and outside of the training rooms.
- Setting up AV for events
- Communicating and responding to all event related emails and work order tickets.
- Straightening storage spaces.
- Inspecting equipment for damage after use and checking it against an inventory list.
- Ensuring excellent levels of customer service.
- Adhering to event safety standards.
- Assist in ordering, moving, and storing of items for event use.
- Ensuring the event space is clean and organized.
- Ensuring that seating arrangements adhere to fire code regulations.
- Attending weekly team meetings.
Requirements:
· Proficient in Microsoft Outlook.
· Experience with Work Order Systems.
· Diligence and attention to detail.
· Excellent written and verbal communication.
· Outstanding organizational skills.
· Ability to lift to 50 lbs. repeatedly.
· Must be able to take direction, to work with minimal supervision, and to function cooperatively as part of a team.
· Ability to use cleaning tools and equipment.
About Us
UG2 is committed to delivering the highest standard of facility services and solutions in the commercial, corporate, education, retail, public venue, healthcare, life science and industrial markets.
Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. We also have regional offices in Chicago, Washington, D.C., New York City, West Palm Beach, Los Angeles and Sunnyvale.
www.ug2.com
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EOE/M/F/D/V
Job Type: Full-time
Pay: $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Evenings as needed
- Weekends as needed
Ability to Relocate:
- Boston, MA: Relocate before starting work (Required)
Work Location: In person
Salary : $75,000
