Administrative Assistant

Job Title: Administrative Assistant

Location: Champaign, IL 61820

Duration: 12 Months

Job Type: Part Time

Work Type: Onsite

Shift: Monday- Friday -4hours a day. 8am-12pm

Visa sponsorship is not available, now or in the near future, for this position.

Job Description:

• Performs a full range of administrative support duties of a confidential and challenging nature, typically in support of a unit or the head of a major function.
• Facilitates work flow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers.
• May perform a variety of duties commensurate with this level, e.g., develop and maintain intranet web sites, assist with administration and negotiation of car programs, submit financial reports, assist with system and procedures definition, administer payroll; and may receive project work consistent with the skills and skill level found in the job's other work.

Duties:

• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
• Researches, resolves and responds to inquiries/concerns from internal and/or external customers.
• Escalates complex issues for resolution as appropriate.
• Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers. Distributes information as appropriate to department members or internal/external customers.
• May perform analysis of data and resolve discrepancies following prescribed procedures.
• Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others.
• May develop and maintain more complex web sites with the assistance of basic web-publishing software applications.
• Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
• May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
• May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution.
• Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.

Duties would include:

• Liaison between JD and Fox development for all site maintenance needs
• Liaison between JDTIC and Unit90 facilities
• Restocking coffee and snacks
• General office cleanup (Kitchen, gathering spaces, conference rooms)
• Pick up mail and packages in the office and sending packages
• Event Planning and logistics:
• Deere Day
• Research Park Career Fair
• Research Park block party
• JDTIC Tours
• HackIllinois
• AgTech
• Manage employee seating charts
• Assisting with onboarding students (assigning desks, correspondence for first day arrival, office tour, etc)
• Light IT support
• Summer student engagement activities
• Potential driving personal car to pick up items needed for the office.
• Badge maintenance

Top skills set:

• Excel, MS Systems, SharePoint,
• Excellent communication skills, written and verbal
• Basic troubleshooting skills with IT

Education:

• Business, marketing, etc.

Experience:

• 3 years of experience

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 per week

Work Location: On the road

Salary : $20 - $25