READVERTISEMENT-Human Resources Specialist (MBF), #97274

Description

READVERTISEMENT

Position Title: Human Resources Specialist
Position Number: 0097274
Hiring Unit: Manoa Office of Business and Finance
Location: UH at Manoa
Date Posted: January 9, 2025
Closing Date: January 31, 2025
Band: A or B
Salary : salary schedules and placement information
Additional Salary Information: Pay Band B; minimum $5,250 per month
Pay Band A; minimum $4,307 per month
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
 
Other Conditions: Multi-level recruitment. ** Please indicate which pay band you are applying for A or B. See application instructions below.
Classification action taken, pending union concurrence on exclusion of position.

Duties and Responsibilities (Band A)

1. *Serves as a Human Resources (HR) Specialist for assigned offices to include the UHM Provost Office, designated Vice Provost Offices, Manoa Office of Business and Finance, and associated programs and assists with the full range of day-to-day HR functions and personnel administration.
2. *Assists in all aspects of personnel management and administration including but not limited to recruitment and selection, leave management, employee benefits, position classification.
3. *Responsible for initial orientation and onboarding of new employees including but not limited to processing new hire paperwork, generates the appropriate payroll document(s), routes for signature and timely processing. Verifies accuracy of employee data in employee files/PeopleSoft system.
4. *Reviews personnel forms such as offer letters, I-9s, benefit forms, etc. to ensure completeness, accuracy, and compliance.
5. *Manages office information and communication including receiving, reviewing and coordinating in-person, telephone, written and electronic inquiries and correspondence using sound judgement; distributes requests and information to faculty and staff as needed.
6. *Coordinates the annual health plan Open Enrollment for assigned units, announcement of meetings and deadline on forms submissions. 
7. *Monitors employee (Civil Service and APT) performance evaluation.  Reviews evaluation forms to ensure compliance.
8. *Assists in the management and maintenance of all confidential personnel files and records both physical and electronic versions, in accordance with University policies, State and Federal laws and union contracts.
9. *Assists with the preparation and submission of workers' compensation reports, and calculation of claims for temporary disability as needed.
10. Responds to requests for employment verification.
11. Other duties as assigned

* Denotes Essential Functions

Duties and Responsibilities (Band B)

1. *Serves as the designated Human Resources (HR) Specialist responsible for the management of HR services, or designated back up, for assigned offices to include the UHM Provost Office, designated Vice Provost Offices, Manoa Office of Business and Finance, and associated programs.
2. *Independently performs complex assignments in all areas of Human Resources management which includes but not limited to recruitment and selection, classification and compensation, employee benefits and labor relations. 
3. *Serves as resource and liaison for faculty, APT, civil service, graduate assistants and student hires and provides technical and sound advice and assistance to assigned offices and programs.
4. *Prepares, reviews, audits, and executes appropriate HR actions and documentation ensuring propriety and compliance with applicable collective bargaining provisions, University and Manoa policies and procedures, federal and state laws, etc.
5. *Manages Human Resource Information System (HRIS) data management activities, monitors data to ensure integrity and compliance; interprets and analyzes data, makes recommendations for actions; and generates reports for management use.
6. *Initiates and processes employer sponsored work visas for staff.
7. *Conducts fact-finding and investigations as necessary. Identifies and interviews complainants and witnesses, and writes reports on findings.
8. *Provides consultative services to managers and supervisors in all areas of human resources including but not limited to recruitment and selection, benefits, classification and compensation, labor relations, performance, staff development, disciplinary matters, etc. 
9. *Serve as EEO/AA Specialist. Advises and reviews hiring actions to ensure compliance with affirmative action directives as set forth in applicable system-wide administrative procedures.
10. *Serve as designated HR liaison between assigned offices and the Vice President offices, the Office of Human Resources, and other system offices.
11. *Assist in resolving conflicts by coordinating and working with supervisors and department heads. Monitor and advise directors and supervisors in the progressive discipline and performance processes. 
12. *Plan, develop, implement and conducts various training activities and presentations as directed.
13. *Review internal processes periodically and recommend or implement changes to increase efficiency through streamlining of these processes.
14. Assists with the implementation of a shared services model to streamline human resources function.
15. Work with and provide advice to the Chief Business Officer on matters that may affect senior campus leadership. 
16. Keep abreast of HR trends and best practices, and integrate and apply to strengthen the HR program.
17. Other duties as assigned

* Denotes Essential Functions
 
Minimum Qualifications (Pay Band A)

1. Possession of a baccalaureate degree in Business Administration, or Related Field and 1 year(s) of progressively responsible professional experience with responsibilities for human resources management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of human resources management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources management.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of human resources management realm.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Able to work in a fast-paced work environment with changing deadlines
9. Able to work as a team member and to proactively investigate, recognize and resolve human resources operational issues.
10. Strong interpersonal and communication skills.

Minimum Qualifications (Pay Band B)

1. Possession of a baccalaureate degree in business administration, human resources management or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of human resources management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources management.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Ability to analyze, interpret and apply statutes, collective bargaining provisions, and human resources and general administrative policies, procedures and rules to a variety of work situations.
10. Demonstrated ability to exercise accurate and sound judgment, apply tact and discretion in dealing with diverse groups and sensitive and confidential information.
11. Demonstrated ability to organize work, establish priorities and meet deadlines.
12. Demonstrated ability to apply best practices and creative approaches to HR initiatives and matters.
13. Demonstrated knowledge and experience with documents, spreadsheets, slides and other business-related tools.
14. Experience in conducting fact-finding, writing reports and related work.

Desirable Qualifications (Pay Band A)

1. Familiar with University of Hawaii (UH) administrative policies and procedures.
2. Familiar with various collective bargaining contracts and employment types at UH.
3. Knowledge of UH Human Resources Information Network (HRIN) Systems (e.g. PeopleSoft, NeoGov, Timesheet & Payment Systems (TAPS) etc.)
4. Demonstrated ability to work with a diverse team of faculty, students and staff

Desirable Qualifications (Pay Band B)

1. Demonstrated Human Resources Experience within a higher education institution.
2. Functional knowledge of University of Hawai‘i policies and procedures as it relates to Human Resources.
3. Experience with unionized employees and demonstrated working knowledge of collective bargaining agreements. 
4. Experience and knowledge of UH Human Resources Information System (PeopleSoft).
5. Valid government notary

To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
 
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

1. Cover letter indicating your interest in the position either at the Pay Band A or Pay Band B level and how you satisfy the minimum and desirable qualifications;
2. Resume;
3. Names and contact information (telephone number and email addresses) of three (3) professional references; and
4. Copy of unofficial transcripts (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

NOTE: If multiple applications are received from the same candidate, only the last one will be reviewed. Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. No late applications will be accepted.
 
Inquiries: Dawn Yamane, 808-956-0837, dyamane@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.  For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 

Accommodation Request:  The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.  Determination on requests for reasonable accommodation will be made on a case-by-case basis.  For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/ 

Salary : $4,307 - $5,250