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OGC Support Specialist

US Election Assistance Commission
Washington, DC Full Time
POSTED ON 12/28/2024 CLOSED ON 1/31/2025

What are the responsibilities and job description for the OGC Support Specialist position at US Election Assistance Commission?

Duties

The incumbent of this position will serve as the EAC's primary administration official, with supervisory responsibility and oversight for the program areas of space and facilities management, and travel management, micro-purchases, support services, emergency preparedness, health and safety, events management, and miscellaneous administrative programs and services. The incumbent has responsibility for the day-to-day management and supervision of workflow and business processes to ensure operational tasks are completed properly, timely, and per customer service standards. The incumbent serves as a member of the management team and participates in the decision-making process and is accountable for solving EAC administrative management issues. The job is expected to perform occasional work-related travel.

The supervisory AO position is located within EAC's Office of Chief Financial Officer, Administration Team, and the incumbent is responsible for providing first-line supervision and leadership for assigned subordinates.

The position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

The Office Support Assistant at the Election Assistance Commission (EAC) plays a crucial role in providing clerical and administrative support within the Office of General Counsel (OGC).

Requirements

Conditions of Employment

  • Candidates must meet all qualifications prior to the closing date of this announcement.
  • Candidates must be a US Citizen.
  • This position is subject to a (1) year probationary period.

Qualifications

SUPERVISOR CONTROLS

Work assignments are given with information on general administrative issues, changes, deadlines, and priorities. The Office Support Assistant works independently to plan and conduct steps for completing position duties in accordance with established instructions and practices. When current practices or deviations in an assignment create difficulties in completion, the incumbent uses his/her own initiative to resolve them and coordinates efforts with other employees involved in or affected by the situation. Completed work is evaluated for technical soundness, usefulness, and conformance with office operating requirements and needs. The methods used to produce work normally are not reviewed.

GENERAL COMPETENCIES

Interpersonal Effectiveness: Skill in responding appropriately to a diversity of groups and individuals in a variety of challenging situations. Demonstrated ability to be tactful and to treat others with respect. Skill in developing networks, achieving cooperation, and collaborating with others when appropriate.

Communications: Delivers clear, effective communication and takes responsibility for
understanding others. Attention to Detail: Ensures information is complete and accurate; follows up with others to ensure that agreements and commitments have been fulfilled.

Customer Service: Demonstrates a commitment to public service; serves and satisfies internal and external customers; holds self-accountable for quality outcomes.

Teamwork: Works with and helps others to accomplish objectives.

Professional Integrity: Displays and promotes conduct and behaviors consistent with agency and governmental standards.

TECHNICAL COMPETENCIES

Basic knowledge of the methods and procedures, mission requirements, goals and objectives, regulations, pertinent laws, policies, and precedents that govern the administrative operations of the organization.

Skill in operating a personal computer and related peripheral equipment (e.g., printers, copiers, and fax equipment).

Knowledge of capabilities and limitations of various software packages (e.g., Microsoft Windows, Calendar, Microsoft Word, Access database management, PowerPoint, and Microsoft Excel) to create and revise a wide range of documents, automated records, databases, and slides.

Knowledge of grammar, spelling punctuation, and required formats and skills utilized in the preparation and distribution of correspondence.

Knowledge of procedures, policies, and regulations pertaining to the control and issuance of Government Purchase Cards (GPC) and Purchase Requests (PR).

Basic mathematic skills to assist with budget estimates, obligations, and expenditures, as well as the identification of over-or-under-obligation of funds.

Education

This job does not have an education qualification requirement.

Additional information

You must submit all required information by the closing date. If required materials are not received, your application will be evaluated solely on the information available. Consequently, you may not receive full consideration or may not be considered eligible.

The materials you send with your application will not be returned. Send only those materials needed to evaluate your application.

If you use public transportation, part of your transportation costs may be subsidized.


  • Benefits

    Review our benefits

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

In describing your experience, please be clear and specific. We will not make assumptions regarding your experience.

1. Eligibility and Minimum Qualifications
We will review your submitted resume and documents to determine if you meet the eligibility and minimum qualification requirements. You will be rated as ineligible if you are outside of the area of consideration (i.e., who may apply) or your application is missing any required documents. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated or falsified your qualifications, education, eligibility claims, and/or experience, this is cause for disqualification. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

2. Referral and Selection
If you are found to be amongst the most highly qualified applicants, you will be referred to the selecting official. As part of the assessment and selection process, the selecting official may invite you to participate in a structured interview.

The U.S. Election Assistance Commission performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

  • Benefits

    Review our benefits

  • Required Documents

    As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

    Please read the "How to Apply" section.

  • How to Apply

    Applicants must submit their application package via email to: resumes@eac.gov.

    Please include the job title and announcement number in the subject line of the email. You must submit your application package by email to the resumes@eac.gov mailbox. You will not submit your application package through the USAJOBS portal.

    Your application package must be received by the closing date of the announcement and must include the following:

    1. Resume

    • For current or former federal employees, you must submit a copy of:
      • your last Notification of Personnel Action (SF-50) showing your position, title, series, grade and eligibility.
      • your most recent performance appraisal. If you do not have a recent performance appraisal, please explain why you do not have one.
    2. Cover letter is optional.

    Agency contact information

    Human Resources
    Email
    Resumes@eac.gov
    Address
    US Election Assistance Commission
    633 3rd Street, NW
    Suite 200
    Washington, DC 20001
    US

    Next steps

    Once online application packages have been submitted (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. Referred applicants will be notified as such and will be contacted directly by the Office of Human Resources for an interview.

  • Fair and Transparent

    The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

    • Criminal history inquiries
    • Equal Employment Opportunity (EEO) Policy
    • Financial suitability
    • New employee probationary period
    • Privacy Act
    • Reasonable accommodation policy
    • Selective Service
    • Signature and false statements
    • Social security number request

Required Documents

Please read the "How to Apply" section.


Help

This job is open to

  • The public

    U.S. Citizens, Nationals or those who owe allegiance to the U.S.

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