Accounts Receivable Specialist

Job Summary
We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our finance team. The ideal candidate plays a vital role in supporting the Accounting department by managing customer invoicing and payment processing. This includes maintaining accurate accounts receivable records, generating detailed financial reports, and assisting in the collection of overdue invoices to ensure timely cash flow and accurate financial reporting.

Responsibilities

• Generate and issue invoices for Milestone Billings, Sales Orders, Boiler Rentals & Field Services, and distribute to customers via email.
• Accurately post customer payments to corresponding invoices in a timely manner.
• Proactively follow up on overdue invoices by contacting customers via phone and email to ascertain the reason for delayed payments and facilitate prompt resolution.
• Collaborate with cross-functional teams to resolve issues related to past-due invoices and collections efforts.
• Organize and lead meetings with management to review aged accounts, discuss collection strategies, and address dispute resolutions.
• Prepare monthly accounts receivable reports to support month-end closing process.
• Conduct reconciliations of various general ledger accounts to ensure accuracy and completeness.
• Maintain and update accounts receivable aging reports, ensuring proper application of credits, collections, and resolution of uncollectible amounts.
• Assist in the continuous improvement of accounts receivable processes to increase efficiency and effectiveness.
• Oversee and ensure accurate sales tax reporting and compliance.
• Adhere to company and department policies and procedures to ensure compliance in all financial transactions and activities.
• Perform other duties and special projects assigned to support the overall objectives of the Accounting Department.
• Availability to work additional hours during month-end close and as needed to meet deadlines.

Essential Job Qualifications:

• Strong ability to work independently, effectively prioritize tasks, and manage multiple responsibilities in a fast-paced environment.
• Exceptional analytical and problem-solving skills with a high-level attention to detail.
• Eagerness to learn and adapt to new systems and technologies.
• Excellent interpersonal, verbal, and written communication skills, with the ability to interact effectively with team members and clients.
• Proficient in 10-key data entry by touch.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel), with strong Excel skills for data analysis and reporting.
• Experience working with NetSuite or other enterprise-level ERP systems.

Education & Experience Requirements:

• High school diploma, GED, or equivalent required.
• Minimum of 1-2 years of experience in accounts receivable, including customer collections.

If you are a motivated individual looking to contribute to our finance team as an Accounts Receivable Clerk, we encourage you to apply!

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounting: 2 years (Required)
• Microsoft Excel: 2 years (Required)

Ability to Commute:

• Collinsville, OK 74021 (Required)

Ability to Relocate:

• Collinsville, OK 74021: Relocate before starting work (Preferred)

Work Location: In person

Salary : $17 - $21