Executive Assistant

GENERAL FUNCTION:

The Executive Assistant will provide day-to-day administrative support to the Chief Executive Officer, other C-Suite officers, and the Board of Directors.

PRINCIPAL ACTIVITIES:

• Provides high-level administrative support and assistance to the CEO and other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Manages the CEOs calendar.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Works on special projects as assigned by the CEO.
• Performs additional duties as assigned by executives.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

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• High school diploma required. Bachelor's degree in Business Administration or related field preferred, education can be substituted for related experience.
• At least four years of related experience required.

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Benefits (full-time):

• Vacation and Sick Time: Vacation up to 200 hours, Sick time up to 108.64 hours per year
• Holidays: 8 paid per year 2 paid floating holidays
• Medical, Dental, and Vision
• Health Savings Account (HSA)
• Flexible Savings Account (FSA) medical & dependent care
• Free Employee Assistance program
• 403(b) Retirement Plan matching
• Professional Development opportunities